Administrative Assistant

JOB LOCATION

14999 E Alameda Pkwy Aurora, Colorado 80012-1563

City of Aurora, Colorado

It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.
 
Why Work for Aurora?

• Make a difference in the lives of real people every day
• Diverse community
• Competitive total compensation package
• Well-Funded General Employees Retirement Plan
• Light rail station minutes away
• On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement
• Access to innovation workspaces

PRIMARY DUTIES & RESPONSIBILITIES

Hiring salary: $18.78 - $23.47/hour

The deadline to submit this application is Tuesday, January 28, 2025. However, it is subject to close at any time once a qualified pool of applications is obtained.

This is classified as VHBE (Variable Hour Benefit Eligible), where the selected candidate will work an average of 40 hours per week. The selected candidate will be eligible to elect Medical Benefits as well as accrue paid time off and receive 10 paid holidays.

OVERVIEW OF POSITION / DEPARTMENT

The City Clerk’s Office is committed to providing excellent customer service to our diverse community through communication, trust, professionalism, respect and accountability. Under the general direction of the City Clerk and under the supervision of the Deputy City Clerk, the Administrative Assistant is responsible for a variety of complex clerical and public contact duties and provides routine administrative support for the City Clerk Division of the General Management Department.

PRIMARY DUTIES & RESPONSIBILITIES

• Staff reception desk daily to greet customers and provide in-person customer service; in addition, respond to inquiries from the general public and all levels of city staff via phone, email, and mail correspondence
• Provides complex clerical support for the Council agenda process
• Contacts and schedules ministers for the invocations
• Council meeting preparation, set up and disassembly
• Assists with various election-related functions
• Prepares, reviews, proofs, processes, and monitors documents including correspondence, reports, statistical data, documents, manuals, legal notices, publications and recordings
• Provides customer assistance responding to inquiries from the general public, candidates and all levels of city staff
• Maintains a variety of filing and record-keeping systems and maintains computerized databases
• Prepares records and reports on work unit activities
• Maintains computerized databases
• Performs additional duties as assigned

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

MINIMUM QUALIFICATIONS & WORKING CONDITIONS

An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.

Education: 

• High school diploma or equivalent (GED) required.

Experience: 

• At least one (1) year of general clerical and customer service experience including experience using personal computers and related software applications.

Knowledge:

• Knowledge of basic office practices and procedures
• Business English and math
• Personal computers and word processing software applications
• General office equipment

Skills:

• The use of personal computers including related software, including simple spreadsheet, database design, and work processing software applications
• Effectively and efficiently keys information using a keyboard
• Strong interpersonal skills

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