Accounts Payable Specialist - Hybrid / The Woodlands, TX

Accounts Payable Specialist - Hybrid / The Woodlands, TX 

 

The Bilfinger group of companies enhances the efficiency of assets, ensures a high level of availability, and reduces maintenance costs for its clients. Its portfolio covers the entire value chain from consulting, engineering, manufacturing, assembly, maintenance, plant expansion, as well as turnarounds.

 

Bilfinger Inc. is a maintenance and construction company working in the process, industrial, and offshore industries. 

 

Driven by integrity and a long-standing culture of performance excellence. Our professionals share a common goal; to keep promises, honor commitments and exceed client expectations. Our performance is what has helped, and continues to help forge strong partnerships, which are strengthened over time. Bilfinger provides employees with training and opportunities, both internally and externally, to further develop in their role and prepare them for elevated roles. 

 

The Role

The Accounts Payable Specialist is responsible for ensuring accurate and timely processing of a high volume of invoices, expense reports and assisting with year-end 1099 reporting.

 

Qualifications:

• 3+ years’ accounts payable experience in the industrial or commercial construction industry, industrial preferred

• Must demonstrate a strong ability to:

  • Adapt and be flexible to frequent changes in a fast-paced work environment

  • Demonstrate integrity consistent with Bilfinger’s core values

  • Collaborate and work effectively in a team environment with people of various backgrounds and styles

  • Strong verbal and written communication skills, to include clear, concise, and professional presentation of information

  • Adapt to the constantly evolving world of technology, design, means and methods, systems may include but not limited to: Microsoft Office suite, Microsoft Project, Lean Construction Principles, other construction systems

  • Mentor and train team members

• Associates degree highly desired

 

Responsibilities:

• Review expense reports and invoices for accuracy, proper approval, documentation and compliance with internal and external policies and procedures

• Enter invoice and expense reports for processing into automated accounting system

• Process check runs in accordance with the weekly and month end schedule

• Review checks and ACH payments for accuracy prior to payment distribution

• Provide support to field offices and corporate departments to ensure timely processing of payables and expense reimbursements

• Run accounts payable and vendor reports

• Handle vendor inquiries and provide payment information to overhead departments and field offices

• Advise Accounts Payable Manager of issues that require additional support for prompt resolution

• Review year end vendor payment report and prepare 1099 forms

• Assist with sales and use tax reporting

• Process forms for new vendor set ups and existing vendor changes

• Assist project accountants with subcontractor payments

 

• Occasional travel may be required.

• Performance of the required job duties will be in an office environment with prolonged periods of sitting at a desk and working on a computer.

• The ability to frequently lift and/or move up to 15 pounds.

 

Please reach out to Kelly Cocca Baker (281) 714 - 6883 in case of any questions related to this position. 

 

Bilfinger North America Inc.  is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin or ancestry, age, marital status, genetic information, disability, protected veteran status, on the basis of traits historically associated with race (including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), or any other status protected by the law.

 

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can