Manager, Facilities

Schedule: Monday-Friday 0800-1700 with weekends, holidays, on-call and other shifts as needed

Location: Woodward

Salary

JOB SUMMARY:

The Facilities Manager owns the systems, strategies, and operational standards that ensure facilities reliably support people, safety, and business performance. This role translates facility conditions and risks into clear impacts on people, cost, safety, and organizational growth, enabling informed decision-making and long-term planning. Operating with a 12–36-month horizon, the Facilities Manager anticipates infrastructure needs, develops sustainable strategies, and drives continuous improvement across building operations, maintenance, and workplace environments. Success in this role comes from leading through influence and trust, partnering across teams to align facility priorities with business goals while fostering a culture of accountability, safety, and operational excellence. The Facilities Manager ensures that systems, vendors, and processes are optimized to deliver reliable operations today while positioning the organization for future scale and resilience. This role is not a hands-on technical position. Success is measured by predictability, foresight, team capability, and the ability to bring leadership well- considered options rather than reactive fixes.

Strategic Accountability:

1. Develops multi-year facilities and capital plans aligned with organizational growth, service strategy, and long-term operational needs.

2. Anticipates risks related to capacity, compliance, aging infrastructure, workforce impact, and operational continuity.

3. Partners with executive leadership to align facilities strategy with people, financial, and operational priorities across the organization.

4. Presents clear options, tradeoffs, cost implications, and timing recommendations for major facilities decisions, enabling informed, strategic decision-making.

5. Build succession, capability, and bench strength across the team through coaching, development, and intentional talent planning.

6. Establishes clear standards, operating rhythms, and accountability structures that drive consistent, predictable performance across all locations.

7. Ensures systems, processes, and vendors operate within a defined governance model, reinforcing safety, reliability, and operational excellence.

8. Models proactive, solution-oriented communication, bringing leadership 2–3 options with a recommendation

Essential Functions

These responsibilities are fulfilled through leadership, systems, delegation, and vendor management rather than direct execution

1. Establishes and leads facilities maintenance strategies and systems that ensure long-term reliability, safety, and regulatory compliance

2. Ensure systems, controls, and oversight are in place to maintain safe, compliant biomedical and laboratory operations.

3. Ensure environmental services practices support a clean, safe and professional setting across all locations.

4. Lead and develop facilities, leaders and supervisors, building a capable, accountable team that operates without reliance on individuals’ heroics.

5. Implement a proactive approach to facility evaluations, identifying operational needs and planning improvements that support long-term organizational requirements.

6. Develops space utilization planning, working with internal stakeholders to ensure space is allocated effectively and supports departmental and organizational goals.

7. Assess facility suitability for occupancy evaluating environmental and functional factors to support efficient and face operations

8. Lead review and negotiation of facility leases, ensuring agreements meet operational needs and organizational priorities.

9. Develop and support department staff

• Setting expectations and managing daily work objectives

• Creating and maintaining training standards

• Ensuring complete and accurate performance documentation

• Hiring, coaching, and evaluating team members.

10. Budget planning and financial stewardship for the department, including capital needs, personnel resources, and quarterly performance review.

11. Ensure compliant biohazardous waste management practices, maintaining alignment with all applicable laws and regulations.

12. Provide oversight of facility security and access systems, ensuring safety, proper controls and operational readiness.

13. Advance quality and service improvement initiatives, assessing customer feedback, operational results, and performance trends to enhance facilities operations