APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Thomas D. Larson Transportation Institute within the College of Engineering at The Pennsylvania State University is seeking applications for an Administrative Support Manager. Working in collaboration with Institute leadership and staff, the successful candidate will take a prominent role in overseeing the operational activities of the Institute, assisting in the development and monitoring of the Institute budget, and assisting the Proposal and Awards Team within the Institute, when needed.

The duties of this position may include, but are not limited to, the following: 

Department Administrative:

• Oversee the operational activities of the office.

• Complete assigned projects, develop work plans, and oversee project phases to ensure effective and efficient workflow.

• Facilitate staff goal setting and structure support for achieving outcomes.

• Encourage and support staff through professional development while prioritizing the incorporation of diversity, equity, inclusion, and belonging initiatives.

• Develop and implement new guidelines and procedures that will streamline the Institute's operations.

• Perform complex and confidential administrative duties and responsibilities, as authorized by the Institute Director.

Department Operational Activities:

• Participate in the facilitation of the unit’s strategic plan, monitor progress, and provide updates to the department leadership.

• Collaborate with leadership and staff members across the Institute.

• Ensure fiscal deadlines are met; assist in coordinating budget preparation, report preparation, records control, and related special projects; and review and approve financial transactions.

• Analyze, summarize, and create displays (figures, graphs, or charts) of data pertaining to the department budget for internal/external distribution.

• Develop, compile, and analyze data for a variety of reports pertaining to grants, contracts, and programs.

• Process labor distributions in SIMBA for full-time faculty, staff, and students on assistantships.

• Monitor funding (internal/external); compliance, budgeting, reporting, spending, etc. Update faculty commitment and related spreadsheets.