Tour Receptionist II

The Receptionist is responsible for serving as a representative of the company and providing a welcoming and professional first impression both on the telephone and in-person. This position is also responsible for providing administrative support as needed.

ESSENTIAL DUTIES AND TASKS:  

• Answers multi-line phone system, determine the purpose of calls and direct calls appropriately and/or relay accurate messages.
• Answer questions about the organization and provide callers with address, directions and other information.
• Welcome on-site candidates, visitors, and vendors determine nature of the business and contact the appropriate individual to pick their guest up at the reception area.
• Maintain a log for tracking issues as well as the date and time of acceptable resolution. Maintain calendar for conference rooms, telephone/directory of all employees.
• Responsible for contacting the appropriate vendor/department for office maintenance or cleaning issues with regards to the facility's day-to-day operations (such as changing light bulbs, heat problems, water problems, housekeeping issues, etc.). 
• Order supplies, process invoices, distribute mail, and assists with special projects as needed.

 

QUALIFICATIONS:

• High School Diploma or equivalent required.
• Minimum of 1-year experience in receptionist or administrative position.
• Experience answering multi-line phones.
•  A clear speaking voice with a friendly and professional demeanor and etiquette.
• Excellent organization skills and attention to detail.
• Proficiency with Microsoft Office Suite -  Word, Outlook, and Excel.