Administrative Assistant, Portfolio Operations

Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, Twitter, and Instagram.
 

Business Unit:

Blackstone’s Portfolio Operations team partners with companies to create purposeful, valuable, growth-oriented businesses. Blackstone’s portfolio spans 200+ companies with approximately half a million employees around the world. This platform provides us with unique insights, connections, experience, and opportunities across our companies. Blackstone backs leading, innovative businesses across sectors and geographies, creating a differentiated, supportive, and valuable ecosystem for our leaders across our portfolio. The breadth and quality of our portfolio provides valuable touchpoints, learnings, and business opportunities for our leaders as they grow their businesses. Blackstone’s Portfolio Operations group — along with our experienced advisor community — is a team of nimble operating executives with expertise across all aspects of an enterprise. As partners to our portfolio companies, we provide both empathy and experience as we help our companies create and accelerate value.

Job Title: Administrative Assistant, Portfolio Operations

Role and Responsibilities:

The Administrative Assistant role entails providing support to our Portfolio Operations group. The responsibilities include:

• Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants

• Answering calls and acting as a gatekeeper

• Acting as back-up support for other professionals

• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system

• Completion of detailed corporate expenses including tracking receipts and reimbursements

• Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations

• Maintaining and organizing files

• Ad hoc projects

Qualifications:

Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors. 

The successful candidate should have:

• 3+ years of administrative assistant experience supporting a team of 3 or more

• Exceptional interpersonal and communications skills; ability to interact with talent at all levels

• Experience with coordinating travel arrangements

• Meticulous attention to detail; extremely organized

• Proactive self-starter and problem solver with strong sense of urgency, ownership, and follow-through

• Ability to multitask, prioritize, and respond timely; adaptive to changing priorities and requirements

• Discretion in handling confidential information with utmost integrity

• Positive, can do and professional attitude with ability to work well in a dynamic environment

• Advanced knowledge of Microsoft Office (especially Excel, PowerPoint, and Outlook); familiarity with Concur is preferred

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position.  Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range:

$70,000 - $130,000

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.
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