Social Activities Coordinator

Associa is currently looking for a Social Activities Coordinator to join our team. The Social Activities Coordinator is a seasonal position provided to Outdoor Resort Indio (ORI) through its resort management company, consistent with other on-site management company placements such as Guest Services. The Coordinator is the creative and operational hub of ORI’s social activities program — a premier luxury Class A motorcoach resort in Indio, California. This seasonal role is responsible for delivering a vibrant, fresh, and well-executed calendar of community events and activities that enrich the resort experience for owners and guests throughout the season.

 

The Coordinator works in close, day-to-day partnership with ORI’s volunteer Social Activities Committee — a group of engaged lot owners who provide direction, ideas, and support. Success in this role requires equal parts creativity and organization: the energy to bring people together, the imagination to keep programming fresh, and the professionalism to manage events, finances, and committee relationships with poise.

 

The position spans approximately six months per resort season. The Coordinator is the face of ORI’s social program — welcoming, enthusiastic, and committed to making every owner and guest feel like part of the community.

Employment Type: 
Full Time - Seasonal ending May 1st, 2027. 

Compensation: 

$24.00 - $27.00 per hour; depending on experience

Location: 
80394 Ave 48 Indio CA 92201

Duties and Responsibilities: 

Event Planning & Execution

• Plan, schedule, and execute a full seasonal calendar of community events including themed parties, mixers, tournaments, holiday celebrations, and special interest activities
• Develop creative, original activity concepts that keep the program fresh and reflective of ORI’s luxury resort environment season after season
• Coordinate all event logistics including venue setup, vendor management, catering coordination, décor, entertainment, supplies procurement, and post-event breakdown
• Maintain detailed event files including run-of-show documents, vendor contacts, post-event notes, and budget tracking records

 

Volunteer Committee Collaboration

• Partner closely and respectfully with the Social Activities Committee, incorporating owner input and ideas into event planning while providing professional guidance on execution
• Facilitate productive committee meetings: distribute agendas in advance, keep discussions on track, and document action items and decisions
• Navigate differing opinions among committee members diplomatically, fostering consensus and maintaining momentum for the program
• Build and maintain positive, professional working relationships with all volunteer committee members throughout the season

 

Owner & Guest Engagement

• Serve as a welcoming, enthusiastic ambassador for the social program — greeting owners and guests at events, encouraging participation, and creating an inclusive community atmosphere
• Respond promptly and professionally to owner and guest inquiries, suggestions, and concerns related to social activities
• Apply sound conflict resolution skills to address issues that may arise before, during, or after events in a manner that preserves relationships and upholds program integrity

 

Financial Management & California Sales Tax Compliance

• Prepare and manage event budgets; track expenditures and report actual vs. budget results through the management company to the HOA
• Process ticket sales, event fees, and merchandise transactions using Newbook (point-of-sale and activities management platform) in accordance with ORI policies
• Apply a working knowledge of California sales tax requirements to correctly determine when tax must be collected on event tickets, merchandise, and food and beverage transactions — and when transactions are exempt — maintaining accurate documentation to support HOA tax reporting

 

Administration & Reporting

• Maintain organized records of events, budgets, vendor agreements, and participant data throughout the season