Office Associate, Senior - Agricultural Experiment Station

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• Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
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JOB TITLE:   

Office Associate, Senior

JOB PURPOSE:

Perform complex administrative/management support tasks with discretionary authority; independently make decisions that substantially impact operations within and outside designated unit/program; administratively supervise comprehensive office operations and support staff for department/unit.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Retrieve, compile and analyze data for reports and records 
• Prepare travel arrangements and process reimbursements
• Maintain AES list serve and website
• Coordinate the day-to-day operations
• Meet with Director and Business Manager to set priorities
• Create/assist with development/revision of departmental policies and procedures and office systems
• Assist with p-card reconciliation, non-po invoices, purchasing and IDT's
• Maintain office supplies 

COMPETENCIES:

• Analysis/Problem Identification
• Attention to detail
• Consistency
• Individual Leadership
• Initiative
• Quality Orientation
• Work Prioritization & Management

MINIMUM QUALIFICATIONS:  

Education: Associate’s degree, or equivalent combination of education and experience

Experience: 1 year progressively responsible work-related experience

Valid driver's license with a motor vehicle record (MVR) compliant with the University Vehicle Use Policy. 

DESIRED QUALIFICATIONS:  

• Knowledge of Microsoft Office suite, including Word, Excel, PowerPoint, Outlook, and SharePoint
• Experience in managing social media platforms, basic website editing, and maintenance skills
• Excellent written, oral, and verbal communication skills
• Strong attention to detail
• Excellent time management and organizational skills
• Ability to adapt to evolving daily work responsibilities

REQUIRED APPLICATION MATERIALS: 

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

1. Cover letter
2. Resume or C.V.
3. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).

This position will remain open until filled. Complete applications received by 05/28/2025 will receive full consideration. 

WORK LOCATION: 

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus.

WORK AUTHORIZATION REQUIREMENTS: 

The successful candidate must be eligible to work in the United States. Sponsorship for H-