Program Delivery Analyst

Schmidt Sciences is a nonprofit organization founded in 2024 by Eric and Wendy Schmidt that works to accelerate scientific knowledge and breakthroughs with the most promising, advanced tools to support a thriving planet. The organization prioritizes research in areas poised for impact including AI and advanced computing, astrophysics, biosciences, climate, and space—as well as supporting researchers in a variety of disciplines through its science systems program.
The RoleReporting to the Program Delivery Director, the Program Delivery Analyst will play a central role supporting key operations across the Climate Focus Area relating to program and grants management; helping to process and track gifts and grants throughout their lifecycle; and supporting the awardee community as appropriate. The Analyst will support both new and existing programs within the Climate Focus Area.
The Program Delivery Analyst’s role will include the following:
Grants Administration: Working as a key member of the Climate Focus Area team and in partnership with our finance, grants management, and legal teams, the Program Delivery Analyst will support grants administration across the climate portfolio, with a particular focus on 1 or more of our Virtual Institutes (VIs)and our pilot programs.
Operations Management: The Program Delivery Analyst will support implementation of the Climate Focus Area’s strategic plan by providing operational support to designated programs and across the Focus Area.
Stakeholder Collaboration, Engagement, and Communication: Coordinating with internal teams (e.g. communications, legal, finance) and external stakeholders to build community, track progress, and optimize impact.

Key Grants Administration Responsibilities:

• Input and maintain accurate grants and gifts data in the grants management system, including timely data entry and updates.
• Support due diligence processes for grants and gifts, including documentation review and coordination with internal teams.
• Assist with implementing internal processes during program launch, selection, and award phases, including budgets, contracting, and grant administration.
• Contribute to financial tracking and reporting by supporting budget documentation, milestone tracking, and outcome documentation.
• Support awardee communications and engagement, including helping to draft newsletters and coordinating other mass communications.
• Cross-Functional Collaboration: Facilitate seamless collaboration with key stakeholders, including Communications, Community, Grants Management, Legal, Accounting, and Finance teams, to optimize the impact of the Science Systems team's endeavors.
• Ensure team understanding of and compliance with internal processes during program implementation, including budgets, contracting, and grant administration.

Key Operations Management Responsibilities:

• Working in collaboration with climate team colleagues, support tracking and synthesis of project data across Climate Focus Area initiatives, including collating reports, key outcomes, and data to accurately assess impact.
• Develop and refine operational tools, templates, and processes across the climate portfolio.
• Maintain accurate awardee and reporting data within internal tracking systems.
• Assist in the selection and award process, including organizing application materials and supporting award execution steps.
• Assist with awardee events and convenings as needed.

Key Stakeholder Collaboration, Engagement, and Communication Responsibilities:

• Provide awardee and science advisory board community management and support. 
• Align and work closely with internal stakeholders to support Schmidt Sciences' goals.
• Create and coordinate program communications, including arranging meetings with awardees and advisory board members as needed.
• Work with our communications team to develop materials to publicize the accomplishments and impact of our awardees.
• Support the program and community team in event planning and execution of convenings and other events for our awardees.
• Be familiar with and an advocate for awardee needs and problems, and be the first point of contact with our awardees for resolving operational, administrative, and financial issues. 
• Analyze feedback to identify trends and areas for improvement (e.g., processes, tracking, metrics), and work with the team to implement changes that enhance community engagement and satisfaction.

Knowledge, Skills, and Abilities:

• Strong organizational and project coordination skills, with attention to detail and follow-through.
• Experienc