Senior Personal Assistant, Philanthropy & Engagement Group

[What the role is]
To provide secretarial and administrative support to GD and D(s) in PEG Office. Work with GD and D(s) on assigned work tasks, and provide office administration matters relating to the PEG Office, including inter-department co-ordination of meetings.

[What you will be working on]

• Manage the scheduling of meetings, appointments and correspondence of GD, Ds and any other assigned senior officers.
• Coordinate logistics for internal and external meetings (venues, stationary, refreshments, etc), including managing external parties to meeting venues.
• Coordinate necessary documents in preparations for meetings, document and implement follow-up on outstanding matters.
• Perform the liaison officer’s role between GD with NCSS stakeholders and staff and external parties.
• Provide support to GD on administrative duties that include screening of telephone calls, collating and dissemination of information when required, expense claims, follow-up on emails as well as maintaining and updating filing system.
• Provide covering duties to other Personal Assistants in NCSS when assigned.
• Assist with Department administrative and support matters when necessary and as assigned, including occasional event duties.

[What we are looking for]

Personal Competencies:

• Possess positive work attitude
• Motivated with good interpersonal and communication skills
• Meticulous and organised
• High emotional intelligence
• Resourceful, agile and takes initiative
• Strong ability to multi-task
• Independent worker but also effective team player Ability to perform in a fast-paced work environment
• Can be trusted to maintain professional integrity

Skills & Knowledge:

• Good proficiency in Microsoft Office and other office administration and improvement tools and platforms
• Good and effective written and verbal communication skills

Experience:

• Experience as a Confidential Secretary / Secretary / Executive Secretary (Office Manager) / Personal Assistant

Special Certification(s):

• LCCI Private Secretarial Certificate / Certificate in Management is preferred