Accounts Payable Analyst I

Description

Why You'll Love Us:

The staff at Cedar House is passionate and dedicated to improving the lives of those suffering from substance use disorders. They have uncompromising integrity and the ability to maintain the strictest confidentiality. We are a high-energy, enthusiastic, respectful team who values the ideas and opinions of others.

Salary range for this position is $24.76 - $43.70 / Hour.

We offer the following benefits:

• Medical/Dental/Vision/Life Insurance
• 403b Retirement Plan Company matched at $1: $1 up to 6% of Annual Salary
• Employee Assistance Plan
• Vacation 2 weeks accrued per year initially, then incrementally more with longevity.
• Sick Leave - 48 hours.
• Holidays - 12 paid per year.

What You'll Do:

All duties and responsibilities will be closely managed. Projects/Matters of limited complexity will be provided in a supportive role.

Job Summary:

The Accounts Payable Analyst ensures accurate and timely processing of invoices, expense reports, and payments to vendors and internal stakeholders. This role supports the finance team in maintaining the integrity of financial records and compliance with internal controls, company policies, and regulatory requirements. The Analyst also plays a critical role in facilitating disbursements related to the Behavioral Health Continuum Infrastructure Program (BHCIP) grant, ensuring proper documentation, tracking, and compliance with grant guidelines.

Job Function:

• Maintain timely and reliable attendance.
• Perform life-saving measures when needed to protect the lives of Cedar House clients and employees.
• Other duties and/or responsibilities as assigned.

BCHIP Specifics:

• Coordinate and process disbursement of funds in accordance with BHCIP grant requirements and milestones.
• Ensure that all BHCIP grant-related expenditures are properly documented, approved, and coded to the correct grant funding source.
• Maintain tracking logs and prepare financial reports related to BHCIP grant disbursements for internal and external reporting.
• Monitor compliance with BHCIP program guidelines and collaborate with program and grants management staff to ensure accurate use of funds.
• Support audits and site visits by providing required BHCIP documentation and reports.

Accounts Payable Specifics:

• Review, verify, and process vendor invoices and employee expense reports in accordance with internal policies and procedures.
• Reconcile invoice discrepancies and resolve payment issues with vendors and internal departments.
• Prepare and process weekly/monthly check runs, ACH, and wire payments.
• Maintain vendor records, including setup, changes, and W-9 documentation.
• Assist with month-end closing activities, including AP accruals and account reconciliations.
• Analyze AP aging reports and follow up on outstanding liabilities.
• Collaborate with Procurement, Receiving, and other departments to ensure proper invoice matching and coding.
• Recommend process improvements to increase efficiency and accuracy of the AP process.
• Ensure compliance with internal controls, SOX, and applicable federal and state financial regulations.
• Analyzes and enters approved vendor invoices and reimbursements in the current processing system accurately daily and are paid timely.
• Ensures that General Ledger account codes assigned to Accounts Payable invoices are accurate.
• Ensures that discounts, credits, and rebates are taken and applied to invoices.
• Assists in researching and reconciling discrepancies in accounts payable invoices.
• Enters approved Purchase Orders in the current processing system daily.
• Follows and adheres to the 3-way match process (Purchase Order, Receiver, and Invoice).
• Assists in keeping track, reconciling, and recording all company credit card transactions and makes payments on credit card accounts in a timely manner.
• Assists in maintaining and updating Accounts Payable records and files.
• Assists in preparing and mailing the annual 1099’s forms.
• Coordinates with the Billing Specialist and Transitional Coordinator to ensure that all billing invoices are turned in to the Accounts Receivable Department on time.
• Assists in data input into all County and State reporting systems requisite for the proof of provision of services and payment.
• Interacts with various county agencies, specifically regarding the provision of services.
• Assists in resolving billing issues and billing reconciliation.
• Analyzes and enters all billing invoices in