Office Associate II (25-20) Anticipated Vacancy - AGENCY ONLY

Location: Augusta,Maine,United States

Maine Department of Transportation  

Salary: $17.30 - $24.91 (per hour) (Salary Schedule) 

Office/Bureau: Maintenance and Operations

Location: Augusta, ME 

Position Number:  02500-0371

Opening Date: January 15, 2025

Closing Date: January 30, 2025

***This position is open to current MaineDOT employees only***

Job Description:  

This is an office and administrative support position for the Bureau of Maintenance and Operations, located at MaineDOT's Headquarters in Augusta. This employee will be responsible for making independent decisions and carrying out a wide variety of complex clerical work in accordance with established processes and procedures. This person shall have the ability to identify the accuracy and completeness of the information that is presented for processing, identify additional items that may be necessary, and take steps to address those items. This position is responsible for managing, tracking, and monitoring locations, billing, coding and data entry of Official Business Directional Sign and Maine Logo information. Other duties include processing invoices in a timely manner, monitoring petty cash and all expense reports, preparing various journals and invoices, process requisition and delivery orders, document scanning, and typing/distributing various documents or material. This position will cross-train on critical tasks of other Office Associate's in order to serve as backup. 

To be minimally qualified for this position candidates must provide evidence of the following experience:

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.  All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.

Application Instructions:

Interested applicants need to apply online by clicking the "Apply for this Opening/Apply Now" button along with uploading a cover letter, current resume, and any applicable copies of post-secondary transcripts, licensing, registration and certifications. 

*If you require a paper application or have general questions, please contact MaineDOT Human Resources at 207-624-3050 or via email at jobs.DOT@maine.gov

Why join our team?

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. 

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($358.08 annual value).

• Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). 

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific c