Executive Assistant

<div class="content-intro"><p>Flex is a growth-stage, NYC headquartered FinTech company that is creating the best rent payment experience. It’s hard to believe that it’s 2026 and paying rent on time is expensive, inflexible, and difficult. We’re here to change that! Flex enables our users to pay rent throughout the month on a schedule that better fits their finances and budget. Our mission is to empower as many renters as possible with flexibility over their most significant recurring expense. After deliberately keeping a stealth profile as we built up unprecedented investor support and an enthusiastic user base, we are looking for motivated individuals to help us keep our mission growing. Will you be a part of the team?</p></div><h2><strong>About the role</strong></h2> <p>Flex is seeking a proactive, detail-oriented Executive Administrator to join our growing executive support function and directly support a pod of senior leaders. This role sits at the center of how Flex's executive team operates — protecting time, enabling focus, and ensuring the coordination that powers our leadership runs smoothly and intentionally.</p> <p>As Flex scales rapidly, this is not a traditional administrative role. Executive Administrators at Flex are expected to be genuine partners to the leaders they support — understanding priorities, exercising judgment, and operating as part of a coordinated team rather than optimizing in isolation. You'll work closely with the Manager, Executive Administration and peer EAs to ensure cross-executive scheduling reflects org-wide priorities, not just individual availability.</p> <p>This is a hybrid position with on-site expectations of at least 3 days per week. This role is open to candidates based in New York or the San Francisco Bay Area.</p> <p>&nbsp;</p> <h2><strong>What you’ll do</strong></h2> <h3><strong>Calendar Management &amp; Prioritization</strong></h3> <ul> <li>Own end-to-end calendar management for a pod of 2–3 senior executives, including scheduling, rescheduling, and proactive prioritization</li> <li>Manage competing demands with judgment — pushing back, protecting focus time, and escalating tradeoffs when appropriate</li> <li>Coordinate cross-executive scheduling in partnership with peer EAs, with an org-wide lens on how time is being used</li> <li>Maintain meeting hygiene standards: appropriate durations, clear agendas, and timely prep materials</li> </ul> <h3><strong>Travel &amp; Logistics</strong></h3> <ul> <li>Book and manage business travel for supported executives, including flights, hotels, ground transportation, and itineraries</li> <li>Anticipate logistics needs and proactively solve for complications before they become problem