Executive Assistant

At Cepheid, we are passionate about improving health care through fast, accurate diagnostic testing. Our mission drives us, every moment of every day, as we develop scalable, groundbreaking solutions to solve the world’s most complex health challenges. Our associates are involved in every stage of molecular diagnostics, from ideation to development and delivery of testing advancements that improve patient outcomes across a range of settings. As a member of our team, you can make an immediate, measurable impact on a global scale, within an environment that fosters career growth and development.

Cepheid is proud to work alongside a community of six fellow Danaher Diagnostics companies. Together, we’re working at the pace of change on diagnostic tools that address the world’s biggest health challenges, driven by knowing that behind every test there is a patient waiting. Learn about the Danaher Business System which makes everything possible.

The Executive Assistant is responsible for supporting three executives: the Vice President Planning, Procurement, and Business Systems, the Vice President Global Fulfillment & Distribution, and the Vice President Contract Manufacturing, Service, and Pilot Operations. The position requires strong verbal and written communication skills, technical skills, ability to multi-task, attention to detail, ability to work with confidential information, and the initiative to work in a dynamic, fast-paced global environment. 

This position is part of the manufacturing operations department and will be located onsite in Sunnyvale, California. At Cepheid, our vision is to be the leading provider of seamlessly connected diagnostic solutions.

In this role, you will have the opportunity to: 

• Coordinate complex scheduling and extensive calendar management for the executives

• Program management for event coordination; organization, planning, and execution including agenda development, invitations, and hospitalities; pulls in required resources to achieve objectives

• Coordinate local and offsite organizational wide meetings with other executive assistants across the globe

• Generate executive level presentations and communication to include functional announcements, newsletters, reports, memos, and emails (financial/expense, headcount, slide deck updates), meetings minutes, and action item follow-up

• Manage all travel which includes close coordination with various groups locally and internationally, visa preparation, organization of ground transportation, hotel reservations, conference registration, dinner engagements, etc. This will also require the flexibility and agility to deal with unexpected travel updates if/when schedules change both before and during trips.

The essential requirements of the job include:

• Degree in Business Administration and/or 5 years of experience working in a professional services environment

• 5+ years of experience in an operational executive assistant or administrative role

• Strong proficiency with Microsoft Office including Outlook, Word, PowerPoint and Excel

• Excellent attention to detail and commitment to excellence to perform duties at the highest level possible on a consistent basis

• Must have the ability to prioritize and apply sound judgment and the ability to juggle multiple priorities simultaneously

Travel, Motor Vehicle Record & Physical/Environment Requirements:

• Ability to travel – <10% per business needs

The hourly range for this role is $48.00 - $54.00. This is the range that we in good faith believe is the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future.

This job is also eligible for bonus/incentive pay.

We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

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It would be a plus if you also possess previous experience in: 

• Experience working in manufacturing operations

• Work experience in an ISO and/or FDA regulated industry

• Experience analyzing and revi