Senior Administrative Program Coordinator

Job Posting Title:

Senior Administrative Program Coordinator

----

Hiring Department:

Texas Advanced Computing Center

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Exempt

----

Earliest Start Date:

Immediately

----

Position Duration:

Expected to Continue

----

Location:

PICKLE RESEARCH CAMPUS

----

Job Details:

General Notes 

The Texas Advanced Computing Center (TACC) at The University of Texas at Austin is one of the leading supercomputing centers in the world, supporting advances in computational research by thousands of researchers and students. TACC staff help researchers and educators use advanced computing, visualization, and storage technologies effectively, and conduct research and development to make these technologies more powerful, more reliable, and easier to use. TACC staff also educate and train the next generation of researchers, empowering them to make discoveries that advance knowledge and change the world.

The Texas Advanced Computing Center fosters a culture of innovation, passion, and fun by encouraging staff members to actively collaborate to investigate the latest technologies, team up for charities, and celebrate successes together. TACC promotes a healthy workplace by helping employees achieve balance between their personal and professional lives to increase employee engagement, job satisfaction, and overall well-being. 

If you are not sure that you’re 100% qualified, but up for the challenge – we want you to apply. We believe skills are transferable and passion for our mission goes a long way.

Candidates will need to upload a resume, letter of interest, and the names of three references to apply for this position. 

UT Austin offers a competitive benefits package that includes:  

• 100% employer-paid basic medical coverage 
• Retirement contributions  
• Paid vacation and sick time 
• Paid holidays 

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

This position may be eligible for a hybrid work schedule (3 days on campus and 2 days telecommuting) based on staffing needs, departmental team coverage, event schedule, and performance during probationary period. Regular work schedule must be approved by direct supervisor.

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

Provide high level administrative support to the Texas Advanced Computing Center (TACC) through responsible management of departmental services and processes associated with business services and events with a customer service emphasis to students, staff, faculty and guests. 

Responsibilities

• Program Coordination - The Senior Administrative Program Coordinator at TACC provides high level programmatic support to a large research unit; They take initiative and work both independently and as team member responsible for large volume of complex decisions.
• Program Responsibilities - Responsible, with little supervisory direction, for business processes related to program activities from inception to completion. Take actions independently without waiting for explicit instructions or guidance. Anticipate, identify and resolve issues and discrepancies (address delays, resolve billing issues, find alternative solutions). Demonstrate resourcefulness and flexibility in finding solutions.
• Team Responsibilities - Demonstrate willingness to support and rely on team members, foster positive team dynamic, share responsibilities, and work together to achieve common goals. Contribute positively to work.
• Purchasing Responsibilities- Develop and formulate small and large purchase orders (exclusive acquisition justifications and justifications for federal funds), intricate business contracts, scholarships/stipends with precision. Follow all University and Department policies and procedures.
• Projects & Events Responsibilities- Manage complex projects, initiatives or events (virtual and in-person) including higher level budget management, vendor management, timeline management; be onsite for the duration of each event including setup, cleanup and breakdown; group travel planning and reimbursement. Coordinate with vendors and stakeholders. Projects may require occasional travel offsite for workshops or conferences.
• Customer Service Responsibilities- Provide exceptional customer service through planning and coordinating projects, create atmosp