Health & Well-Being Administrative Assistant

Department Overview:

UW-Madison’s Division of Extension serves the people and communities of Wisconsin by addressing local, statewide and national issues, improving lives through research-based education, fostering partnerships and action, and facilitating positive impacts.
About the Health & Well-Being Institute:
The Health & Well-Being Institute works with community partners to catalyze positive change in Wisconsin communities through evidence-informed programs to promote health and well-being. Rooted in both urban and rural communities, we’re working together to help solve the state’s most pressing well-being needs and to ensure that all Wisconsinites have the opportunity to live stronger, healthier lives.

Anticipated Start Date:

Summer 2025

Anticipated End Date (If Applicable):

 

Remote Work Eligibility Detail:

Partially Remote

 

Anticipated Hours Per Week:

Minimum: 6 Maximum: 8

Schedule:

Flexible hours between 9-4pm M-F

Salary/Wage Range/Lump Sum:

$16.00

Number of Positions:

1

Qualifications:

Preferred experience in an office environment
Preferred familiarity with Microsoft Office products and spreadsheets
Preferred familiarity with Google suite, google docs, google sheets
Preferred familiarity using and updating SharePoint sites
Preferred familiarity with Zoom
Preferred knowledge of Spanish or Hmong
Employment will require a criminal background check
Student must be enrolled for credit at an educational institution. Student will need to show proof of enrollment before starting

Knowledge, Skills & Abilities:

Organized and demonstrates strong time management skills
Ability to think creatively in identifying and solving problems
Oral and written communication skills
Self-motivated
A demonstrated record of dependability, time management skills, and attention to detail
Previous work with billing and invoicing a plus
Knowledge of SharePoint and Canva a plus

Position Summary/Job Duties:

The UW-Madison Division of Extension, Health & Well-Being Institute seeks an undergraduate student for part-time administrative work.

Under the supervision of the Administrative Manager, you will support Health & Well-Being Institute Programs with general administrative and office support which might include assisting with electronic and hard copy records management, data entry, editing brochures, scheduling meetings, and packaging mailing materials for distribution throughout the state of Wisconsin. Undergraduate students interested in public health initiatives will find this job especially interesting, though no prior content knowledge is required.

Duties will include:
Scheduling meetings using Outlook calendars
Assist with organizing files, both electronic and hard copy
Entering data into translation spreadsheets (knowledge of Spanish of Hmong helpful but not required)
Data Entry
Help with bulk mailings, both electronic and hard copy
Creating Invoices
Video transcriptions
Other administrative duties as assigned

Physical Demands:

Be able to use a computer for 2 hours at a time.

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/