Fiscal & Business Assistant

This position provides fiscal and office clerical support to assist with the administration of purchasing and accounting functions within the Department of Molecular Pharmacology and Physiology. This position will assist with department’s fiscal activities including; monthly ledger reconciliations, Pcard transactions, and other support as required. Must remain up to date on University, State and Federal rules and regulations related to purchasing.

• Maintains all fiscal records and documentation for the department by completing monthly ledger reconciliations. 
• Initiates requisitions for purchases, initiates purchase orders (PO’s) for approval, and verifies invoices received, and reconciles these expenditures. Ensures that all invoices are paid in a timely manner and responds to inquiries regarding the status of requisitions, PO’s or goods/services received.
• Serves as the office receptionist by greeting guests. 
• Responsible for the sorting of office mail.
• Assists other fiscal staff members as required. 

Minimum Qualifications:

This position requires a high school diploma or equivalent, with two or more years of experience in an office or administrative support position. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.

Preferred Qualifications:

Associate degree/first two years of post-secondary completed. Two years of experience working in a university setting handling purchasing duties and/or accounting functions. Working knowledge of MS Excel and Word. Good communication and problem-solving skills.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF 

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws: 

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.  The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for emp