Executive Office Administrator

Executive Office Administrator

Company:

The Boeing Company

The Boeing Company has an exciting opportunity for an Executive Office Administrator (EOA) to support executives within our Learning and Development organization as well as other leadership team members. This role can be based in North Charleston, SC, Berkeley, MO, Portland, OR, Seattle, WA or Arlington, VA.

The ideal candidate will be proficient with Outlook calendar management, travel and expense coordinating and reporting, supply ordering, and the Microsoft Office software suite. This individual will also have experience supporting multiple executives at one time successfully. The EOA will be collaborative, team oriented and able to work across functions and with other EOAs.
 

Position Responsibilities:

• Prioritizes and schedules executive-level employee time and availability for efficient use of time

• Represents supported executive leaders in a professional, engaging, and proactive manner

• Coordinates schedule and logistics for all manager and all employee meetings in partnership with other functions including Communications

• Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards

• Collects and compiles data to provide visibility of status for traveler's review and/or signature

• Tracks and maintains designated conference room schedules for availability and efficient use of resources.  

• Works closely with cross-functional stakeholders to include Information Technology, facilities and onsite security

• Creates, edits and maintains electronic and written communication

• Communicates a wide variety of information to multiple audiences

• Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information

• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources

• Orders and maintains office supplies

• Plans and implements logistics for executive level internal and external events

• Supports Learning and Development as a part of Global Talent, Development & Employee Experience in a team with other Office Administrators for site visitors, provides back up support to other OAs, and helps support other activities as required

• Provides guidance for less experienced employees

• Works under limited supervision

This position is expected to be 100% onsite. The selected candidate will be required to work onsite at one of the listed location options.

Basic Qualifications (Required Skills/Experience):

• 3+ years of experience coordinating and processing domestic and/or international travel arrangements

• 3+ years of experience developing and/or maintaining integrated schedules

• 3+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members

• 5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint

Preferred Qualifications (Desired Skills/Experience):

• 3+ years of experience in partnering with executives to develop and manage the operating rhythm/cadence for executive leadership teams

• 3+ years of experience with Concur or a similar travel and expense management program

• 5+ years of experience managing and organizing multiple deliverables and deadlines with minimal direction

• 5+ years of experience supporting C-Suite Executives

• 5+ years of experience collecting, interpreting data, and managing high level projects for Executives or Senior Leadership

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. 

Pay & Benefits:

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent.  Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. 

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts,