Assistant Director of Facilities and Operations

Position Title & Department:

 Assistant Director of Facilities and Operations; Athletic Facilities Posting #

5330

Department Description:

As part of the University of San Diego, a Roman Catholic University, the Department of Intercollegiate Athletics is committed to advancing academic and athletic excellence and enhancing students' lives while promoting the University of San Diego.

University Description:

The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

The Assistant Director for Facilities and Operation is responsible for many of the athletic facility operations as they relate to set-up and preparation for events. Duties include, but are not limited to, load-in/load-out for events, coordination of game and practice logistics with athletic department personnel, physical set-up and tear-down of athletic contests and special events.  This position will participate in the hiring, training, and evaluating of students, part-time employees and on-site vendors for event management. Position is responsible for liaising with campus maintenance personnel for the successful operation of facilities.

Duties and Responsibilities:

Physical Operations, Event Setups, Administration, and Event Management 

• Performs and coordinates the physical set-up and tear-down of equipment for events.
• Acts as host and event manager for assigned sports and events
• Coordinates the work of facilities management personnel and non-campus vendors for events within the athletic facilities.
• Oversees scheduling, operations and maintenance throughout the athletic facilities.
• Attends departmental and university meetings as required.

Administrative and Management Responsibilities

• Coordinates the use and maintenance for all athletic department vehicles
• In coordination with the Assistant Director of Athletics for Facilities and Operations, recruits, hires, trains, schedules, and supervises USD employees for event management including ushers, ticket takers and operations staff.  Ensures that proper and adequate management techniques are employed.
• Utilizes EMS to schedule facility usage in coordination with Facilities and Operations staff.

Facilitates Management and Repair

• Serves as a liaison with Facilities Management supervisors and staff
• Oversees and tracks work orders, produces building maintenance reports and schedule; requests special needs to designated Facilities Management personnel.
• Provides assistance and direction to custodial staff throughout Athletic Facilities
• Completes timely corrective repairs and preventative maintenance on a regular basis
• Makes recommendations for facility improvements and repairs
• Manages and stores equipment used throughout athletic facilities (tables, goals, etc.)
• Coordinates major repairs in conjunction with the Associate Athletic Director for Facilities and Operations.

Other Duties as Assigned

Special Conditions of Employment:

• Availability to work long hours, nights and weekends.
• Willingness to travel occasionally to away contests, NCAA event and WCC meetings, when appropriate and necessary.
• Willingness to be on call for short-notice events.

Certificates, Licenses, Registrations

• California Driver’s License