Executive Administrative Assistant

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: Secret

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

At the heart of Defining Possible is our commitment to missions. In rapidly changing global security environments, Northrop Grumman brings informed insights and software-secure technology to enable strategic planning. We’re looking for innovators who can help us keep building on our wide portfolio of secure, affordable, integrated, and multi-domain systems and technologies that fuel those missions. By joining in our shared mission, we’ll support yours of expanding your personal network and developing skills, whether you are new to the field, or an industry thought leader. At Northrop Grumman, you’ll have the resources, support, and team to do some of the best work of your career.

Northrop Grumman Mission Systems is seeking an Executive Administrative Assistant to support the Director and leadership team within Life Cycle Sustainment Operations (LCSO) located in Elkridge, MD. 

The successful candidate will work collaboratively with the administrative and operations team located across Maryland. This is an exciting, dynamic, and highly visible environment supporting the advancement of our team and its contribution across all conceivable mission areas. 

• Position is located in Elkridge, Maryland

• Requires someone to come into the office, cannot accommodate a hybrid/telecommute schedule.

• Schedule is 9/80A, with every other Friday off.

The ideal candidate is experienced, pro-active and detailed oriented with strong communications skills who can build relationships at all levels. Strong integrity is essential, as the candidate will have exposure to sensitive information. A successful candidate will work well under pressure and complete requirements in a fast-paced, multifaceted environment.  

What You’ll Get to Do:

• Coordinate business meetings with executives, leadership, and teams. Be able to deconflict and re-work schedules.

• Arrange, maintain, and modify the Director’s schedule, travel arrangements, and any associated commitments and activities.

• Handle confidential business matters and maintain effective and efficient organization of administrative requirements.

• Prepare correspondence.

• Track and status incoming and outgoing customer and executive communications, commitments, deliverable product disseminations, and other engagement related communications.

• Receive visitors including NG visitors from all sectors, customers, and other contractors.

• Handle information requests.

• Coordinate staff meetings and status the actions that come up during the meetings.

• Use Microsoft Office to develop and maintain organization charts, produce reports, presentations, spreadsheets, and manage email and calendars.

• Responsible for onboarding and off boarding employees.

• Use Microsoft Teams and SharePoint for team coordination, document management and overall collaboration.

• Assist in preparing presentation materials.

• Exercise decision making skills using professional judgment and tactful implementation

• Apply organizational skills to manage and prioritize multiple tasks and situations

• Arranging meetings by generating and allocating invitations as directed in addition to reserving meeting rooms. This may include coordination at multiple site locations across time zones and teleconference or webcast requirements 

• Organizing catering, audio/video/webcasts/IT support, and other essential services as needed 

• Answering incoming calls and providing support as required and responding to general requests 

• Serving as a focal point for communication and distribution of information amongst the leadership team and staff 

• Assisting with organizing ev