Senior Administrative Coordinator II

Job Title

Senior Administrative Coordinator II

Agency

Texas A&M Engineering

Department

Chemical Engineering DH

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Senior Administrative Coordinator II for External Engagement plays a pivotal role within the Chemical Engineering Department at Texas A&M University. Reporting directly to the Department Head, this position oversees and manages the department's external engagement initiatives, focusing on research support, recruitment and hiring, departmental awards, and various other external facing administrative duties. The individual will work closely with faculty, staff, and external stakeholders to support the department's mission and objectives.

Responsibilities:

40% Research and External Support:

• Provide writing/editing support for grant proposals and letters.
• Assist researchers with the preparation and submission of proposals for external funding.
• Prepare and manage the full range of activities required for grant proposals.
• Identify potential funding sources and match them with departmental projects.
• Collaborate with the Office of Sponsored Research Services to identify external funding opportunities.
• Collaborate with TEES and TAMUS Research Office.
• Monitor and track submitted proposals and donor activity.
• Oversee the Department Advisory Council and provide support to research faculty.
• Work closely with the Associate Department Head for External Engagement.

30% Recruitment and Hiring:

• Coordinate administrative aspects of faculty recruitment and hiring processes.
• Assist in the promotion and recruitment of domestic graduate student.
• Manage faculty hiring using Interfolio and other online systems.
• Maintain accurate records on faculty recruiting, hiring, and placement.
• Assist with joint faculty appointments and maintain confidential faculty files.
• Oversee administrative support for faculty candidates and seminar speakers.

20% Internal and External Awards:

• Provide support for nominating Faculty for Internal and External Awards
• Manage communication, submission, and presentations for departmental awards.
• Assist in drafting letters and maintaining a database of award recipients.
• Oversee departmental award programs for faculty and staff.
• Work alongside the department's award committee to proactively find external awards to promote department faculty.

10% Other Duties:

• Run expense reports for purchasing/travel cards.
• Cross-train with internal engagement duties and serve as backup to other administrative staff.
• Perform additional duties as assigned.

What we need:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Seven years of related experience.

What is helpful:

• Experience in writing and editing grant proposals.
• Previous experience working within the Texas A&M University System or higher education.
• Advanced knowledge in word processing, writing, editing, proofing, and finalizing.
• Experience in writing and editing documents.

Required Knowledge, Skills, and Abilities:

• Strong proficiency in word processing, spreadsheet, database, and presentation applications.
• Familiarity with Microsoft Teams, Qualtrics, and Interfolio.
• Ability to learn new programs quickly.
• Proactive and able to manage multiple projects under tight deadlines.
• Excellent organizational and time manag