Academic Services Assistant

Reporting to the Assistant Director for Records, we are seeking a Academic Services Assistant who will aid in the planning, tracking, development and execution of the Peabody graduation activities, events, and related data management. This staff member will work alongside the Registrar’s Office Staff to produce accurate and timely reports to offices within Peabody and the greater Hopkins network. The ideal candidate will have an understanding of the performing arts, strong organizational skills, the comfort to work individually on tasks, and a keen attention to detail. The incumbent must be able to work fully on-site during the month of May and hybrid (on-site and remote) May, April, and June, and attend all graduation events and activities to represent the office.

The Peabody Institute of The Johns Hopkins University advances a dynamic, 21st-century model of performing arts training in pursuit of its mission: to elevate the human experience through leadership at the intersection of art and education. Through its Conservatory for undergraduate and graduate studies and the Preparatory, Baltimore’s largest community performing arts school, Peabody empowers musicians and dancers from diverse backgrounds to create and perform at the highest level.

Specific Duties & Responsibilities

• Degree Audit Verification and transcript assistance.
• Filing of confirmed Degree Audits and related records.
• Proof reading and editing program books.
• Proof reading and editing diploma drafts.
• Assisting with ticket and regalia distribution.
• Managing the Peabody Graduation email.
• Assisting with all graduation activities and events, and data processing.
• Other duties as assigned.

Minimum Qualifications

• High School Diploma or graduation equivalent.
• Two years office/administrative experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

 

 

Classified Title: Academic Services Assistant 
Role/Level/Range: ATO 37.5/02/OD  
Starting Salary Range: $16.00 - $28.50 HRLY ($17.00 HRLY targeted; Commensurate with experience) 
Employee group: Casual / On Call 
Schedule: 37.5 hours per week, March - May 
Exempt Status: Non-Exempt 
Location: Hybrid/Peabody Institute 
Department name: ​​​​​​​Registrar  
Personnel area: Peabody