USAMMDA Administrative Support

Company Description

BryceTech has partnered with technology and R&D clients to deliver mission and business success since 2017. Bryce combines core competencies in analytics and engineering with domain expertise. Our teams help government agencies, Fortune 500 firms, and investors manage complex programs, develop IT tools, and forecast critical outcomes. We offer clients proprietary, research-based models that enable evidence-based decision-making. Bryce cultivates a culture of engagement and partnership with our clients. BryceTech is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran

Job Description

Background.  USAMMDA is the largest Department of Defense's (DoD) medical materiel development activity designed to protect and preserve the lives of Warfighters.  USAMMDA develops, modernizes, procures, and fields new drugs, vaccines, medical devices and support equipment that enhances readiness, ensuring the provision of the highest quality medical care to the DoD and maximizing survival of medical casualties on the battlefield.

Executive Support: provides administrative support to assigned PMO and staff members. Starts the gathering of data or otherwise begins the preparation of projects to minimize delays in task accomplishment.  When the Director/PjM is performing temporary duties remotely from the office or is in an OCONUS travel mode, the Contractor shall maintain daily communications with the Director/PjM to keep him/her abreast of operations and serve as a coordinating conduit for information flows between the PjM, Director, Deputy Director/PjM and/or Branch Chiefs.      

Scheduling: Maintain calendars for PjMs, Directors, Deputies, Branch Chiefs and staff, control Conference Room management within USAMMDA procedures and alerts staff to impending meetings, appointments, and be able to de-conflict meetings and other events.    

Correspondence: prepare documents IAW AR 25-50, Preparing and Managing Correspondence, or other applicable guidance to include preparing DA memorandums, letters, executive summaries, information papers and staffing of correspondence (preparing Routing/Staffing forms, including but not limited to USAMRDC Form 206 or Optional Form 41).  Prepare, review, and staff correspondence consistent with established policies and procedures. Review and edit Division correspondence for changes in spelling, grammar, punctuation, word usage and correct format style for the intended audience IAW USAMMDA policy and procedures.     

Travel: use Defense Travel System (DTS) and coordinate numerous travel itineraries simultaneously, assisting with travel authorizations and vouchers, as required. Assist Divisional personnel with travel order requests and preparing foreign and domestic travel documents. Become familiar with travel requirements, to include Army Conference Policy, track and monitor pre-travel requirements, and keep traveler informed of travel document status. As required, assist in the preparation of final trip reports and travel expenses for reimbursement.      

Operations Support: perform a variety of support services such as visitor access control, answering telephones, filing, receptionist, faxing and copying documents, printing read ahead packages, creating business cards, ordering, and receiving office supplies and equipment, and maintenance of records IAW AR 25-400-2, The Army Records Information Management System (ARIMS). Manage the Federal Express account. Prepare foreign visitor requests for their Division/PMO. Perform the duties of Program Administrator for EDMS/Livelink ensuring document control and providing access to the system for qualified users. Organize and/or assist with official USAMMDA functions in coordination with the OOC CSC (e.g., promotion ceremonies, retirement ceremonies, change of command, town halls, etc.). Assist the Program Administrative Officer with maintaining current emergency contact information for all USAMMDA personnel, using an emergency alert notification system.    

Administrative Support: update and disseminate the Division’s organization chart and roster. Ensure new staff is properly in-processed IAW USAMMDA policy. Prepare paperwork and inform other offices to in-process new personnel. Assist Human Resources (HR) with in-processing of incoming employees by coordinating required training appointments with the Computer Support team members once all security clearances have been obtained.  

Serve as the Division/PMO’s accountability representative during fire drills or building evacuations. Work with the OOC CSC and Deputy Commander to perform reviews of the Automated Time,