Staff Accountant - Entry Level

Description

Job Title: Staff Accountant-Entry Level 

Reports to: Financial Controller  

Classification: Hourly Non-Exempt 

Position Location: Ocoee, FL 

Status: Full – Time

Company Overview

Fly Alliance is an industry-leading Part 135 and Part 145 private aviation group specializing in private jet charter, jet card memberships, aircraft sales, aircraft management, parts, and maintenance. Renowned for delivering exceptional luxury, uncompromising safety, and operational excellence, Fly Alliance continues to set the standard in private aviation worldwide.

With a growing fleet of over 30 aircraft, eight offices worldwide, including international locations, and a team of nearly 300 dedicated professionals, Fly Alliance supports a truly global operation. Recognized as a Top 20 U.S. Operator for three consecutive years, the company remains at the forefront of innovation and service within the private aviation industry.

Fly Alliance’s commitment to excellence, integrity, and customer satisfaction continues to redefine what clients expect from private air travel.

Role Objective:

The primary function is to work directly with the Financial Controller to perform standard accounting and administrative tasks for Fly Alliance Charter, LLC.

Essential Job Tasks:

• Maintain accurate and complete records of sales transactions and customer billings
• Prepare, issue, and distribute customer invoices in a timely and accurate manner, including trip fees, miscellaneous charges, and adjustments
• Actively manage the daily Accounts Receivable balance by monitoring open balances, tracking payment statuses, and ensuring timely collection of outstanding receivables
• Coordinate and process incoming payments, including wires, ACH, and checks, credit card transactions, and reconciling daily receipts against open invoices
• Proactively follow up on past-due balances via email and phone, demonstrating persistence and professionalism in collection efforts, daily 
• Communicate directly with customers to resolve billing discrepancies and payment delays; escalate issues as appropriate directly to Financial Controller in a timely manner
• Demonstrates confidence and assertiveness in payment collection, including persistence in follow-ups (multiple touchpoints when necessary), while maintaining professional customer relationships
• Maintain and reconcile accounts receivable sub-ledger to the general ledger
• Maintain the general ledger and assist with month-end close activities related to AR and cash
• Reconcile multiple checking and corporate credit card accounts on a recurring basis
• Record, process, and pay vendor invoices in accordance with approved terms and internal controls
• Enter accounts payable bills into QuickBooks, obtain appropriate management approvals, and execute payments within net terms
• Purchase supplies and equipment as authorized by management and record related transactions accurately
• Maintain organized historical accounting records through proper filing and documentation
• Manage the accounting email inbox by responding to internal and external inquiries and taking appropriate follow-up actions daily 
• Support Ad-hoc accounting projects and perform other duties as assigned

Competencies:

• Managing multiple projects & client accounts with accuracy
• Multi-tasking effectively, prioritizing appropriately, and providing timely communication of project(s) status
• Excellent organizational and time management skills
• Demonstrated excellent verbal and written communication skills, will be interacting with a multitude of clients daily in a professional manner suited for Business Aviation standards
• Demonstrated extreme attention to detail in a fast-paced environment 
• Professional attitude in all situations, regardless of client or internal organizational demands
• Ability to maintain confidentiality, no internal corporate information may be shared with clients at any time without written approval from Financial Controller or Chief Operating Officer
• Demonstrated ability to use QuickBooks online or ability to learn quickly 
• Advanced Microsoft Excel skillset or ability to learn quickly  
• Demonstrated ability to exercise good judgment with the ability to work independently and solve problems while determining the most appropriate response or action in a variety of situations, with direct open communication to a manager when necessary 
• Takes ownership by proactively identifying and addressing issues, inefficiencies, or improvement opportunities, and communicating t