Executive Assistant, Ad Sales Business & Legal Affairs

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

The Executive Assistant for the Ad Sales Business & Legal Affairs team will provide high-level administrative and operational support to the SVP and a group of attorneys and legal professionals. This role serves as a strategic partner, helping to manage priorities, streamline processes, and ensure seamless day-to-day operations for a fast-paced, client-facing legal team. The ideal candidate is proactive, highly organized, and exercises strong judgment while supporting senior stakeholders across the organization. 

Job Duties 

• Provide comprehensive executive support to the SVP and legal leadership, managing competing priorities with a high level of discretion and professionalism 
• Own complex calendar management across multiple stakeholders, including prioritization, conflict resolution, and coordination across executive-level meetings 
• Partner closely with internal and external executive assistants to align schedules and facilitate efficient communication across teams 
• Coordinate logistics for high-priority meetings, including preparing materials, managing audio/visual needs, and ensuring a seamless experience 
• Anticipate scheduling challenges and proactively adjust plans to optimize leadership time and availability 
• Prepare and refine executive-level presentations, reports, and communications (both digital and hard copy) 
• Manage travel arrangements, expense reporting, and related documentation with a high degree of accuracy and timeliness 
• Oversee invoice processing and vendor coordination, including outside counsel billing (Tymetrix, SNAP, and APEX/SIM) 
• Support contract management processes, including tracking, organizing, and preparing agreements under attorney supervision 
• Maintain and organize electronic filing systems, ensuring documents are accurate, accessible, and up to date 
• Prepare summaries and tracking materials for key agreements and legal matters 
• Drive internal team communications and maintain the team’s intranet presence 
• Lead and execute special projects, bringing structure and follow-through from initiation to completion 

Qualifications

Basic Requirements 

• 3+ years of experience supporting executives, ideally within a legal, media, or corporate environment 
• Bachelor’s Degree or equivalent experience 
• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint), with strong calendar and document management skills 

Desired Characteristics 

• Proven ability to support senior leadership in a fast-paced, high-volume environment 
• Solid organizational skills with the ability to manage multiple priorities and deadlines effectively 
• Excellent communication and stakeholder management skills, with the ability to interact confidently across all levels of the organization 
• High level of discretion and integrity when handling confidential information 
• Proactive, solutions-oriented mindset with the ability to anticipate needs and address challenges independently 
• Demonstrated ability to manage projects and follow through from concept to completion 

Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. T