Administrative Assistant

Howden Re is the global reinsurance broker and risk, capital & strategic advisor focused on relentless innovation & superior analytics for top client service. ​ ​

About Role

Howden Re is the global reinsurance broker and risk, capital, & strategic advisor focused on relentless innovation & superior analytics for top client service. 

In this role, you will be responsible to provide administrative support primarily for a team of Managing Directors. The role will include, but not limited to:

Responsibilities:

• Provides administrative support for our Managing Directors within the team and may provide additional support to the broader brokerage team as needed
• Organizes travel arrangements or works directly with our partnered travel agency
• Works closely with Managing Directors to compile and submit expense reports on behalf of Managing Directors
• Regularly partners with the Expense Management team to ensure Travel & Expense (T&E) protocols are being adhered to
• Assists with offsite and onsite meetings and other special events that may include logistic organization, catering needs, material preparation
• Oversees administrative tasks such as assisting team members with occasional copying, scanning, printing, mailing and distribution of materials
• Owns the keeping of the office environment; periodic refreshment checks and ordering; presents ideas to improve the overall office operation and feel
• Maintains various vendor relationships to ensure accounts are kept current, points of contact are updated, and user accounts and information are up to date

Requirements:

• Post-secondary education / training is preferred; High school graduate or equivalent;
• Minimum 3-5 years of related experience, or equivalent education
• Excellent written and oral communication skills
• Outstanding self-organization and multitasking skills with the ability to evaluate and prioritize tasks
• Strong sense of ownership; highly adaptable to situations and embodies a “can-do” attitude
• Works well under pressure to meet strict deadlines
• Ability to maintain detail-orientation across an array of tasks and initiatives
• Strong proficiency in Outlook, Excel, Word and PowerPoint; SAP Concur experience preferred
• Professional demeanor with an engaging personality
• Legally authorized to work in the US

The expected compensation range for this role is between $60,000 and $70,000 annually.