APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The College of Engineering Dean’s Office is seeking an Administrative Assistant to support the executive leadership team. This role will serve as the front desk coordinator, schedule meetings, initiate reimbursements, and greet visitors to the Deans’ suite. The ideal candidate will bring a strong commitment to collaboration, exceptional customer service skills, and the ability to effectively prioritize multiple projects in a dynamic environment.

The Administrative Assistant supports the general administrative functions of a wide variety of administrative units, including:

• Plan, organize, support, and coordinate daily office activities and administrative processes

• Greet visitors and provide information; review, respond to, and direct inquiries

• Provide support for scheduling, personal calendars, and travel arrangements

• Compose, review, and distribute internal and external communications

• Create and maintain files and databases

• Serve as primary liaison and initiator with Finance HUBs for the completion of accurate financial transactions

• Maintain inventory and order office supplies

• Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as a point of contact with vendors

• Interview, train, and direct the work of student personnel

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MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

 

The successful candidate is preferred to have:

• A dedication to building relationships with various communities

• Exemplary interpersonal and communication skills

• A proven ability to self-motivate and work both independently and as part of a team

• A commitment to professional development, learning, and being mentored

• Attention to detail and exceptional organization skills

How to Apply:

• To be considered, ca