Expected Hourly Pay Rate:

$27.00

Work where your work matters. Work at CCRC.

CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your typical non-profit. We are 900+ people strong and growing!

General Summary: The Community Outreach/Event Specialist, under the direct supervision of the Community Outreach & Events Supervisor, plans, develops and executes CCRC-hosted events from start to finish. The Specialist interacts with internal and external customers and vendors to ensure a positive, consistent and distinctive event experience. The Specialist manages administrative and logistical tasks in a fast-paced, dynamic and high energy environment. The Specialist anticipates project needs, discerns work priorities, meets deadlines with minimal supervision, and is willing to work occasional evenings and weekends to support up to 30 CCRC-hosted events per year.

Please review the full job flyer here: Community Outreach Specialist Job Flyer

Essential Duties And Responsibilities

Within a team structure, this position will perform the following responsibilities:

• Responsible for developing, prioritizing and working on all aspects of CCRC agency events including both small- and large-scale meetings, trainings and conferences as assigned by the Supervisor. Assists with development of theme, negotiations and booking of event space, food and beverage, rentals and audiovisual equipment, and travel arrangements. Serves as primary vendor liaison. (40%)
• Conducts research, makes site visits and obtains required resources for each event.  Proposes new ideas to improve the event planning and implementation process. Prepares, modifies and tracks event contracts and purchasing agreements, as requested by Supervisor. (30%)
• Works with Communications and Creative Bridge staff to create and manage event marketing and advertising materials, donation requests, raffle and promotional items, and event photography / videography. (10%)
• Assists in preparing event budgets, tracking finances including check requests, invoicing and reporting.  (10%)
• Attends and participates in internal and external meetings, team and department staff meetings, and professional development and teambuilding activities. (10%)

Job Specifications

Minimum Required

• Education: High School diploma or equivalent required.
• Experience: 2 years of event planning, and administrative support experience. 
• Professional/Technical Certifications: n/a 
• Technical Requirements:
  • Proven proficiency of computer skills to include knowledge of online research, web analytics and social media, advanced Microsoft Office Suite skills, and database management experience.

• Bilingual Required: n/a
• Travel: Some travel/business related driving required. Staff may choose any mode of transportation (driving, walking, bicycling, carpooling, etc.) to arrive to and depart from the location where attendance is required. Should a staff member choose to drive, the staff member must become an approved driver with CCRC prior to driving on behalf of CCRC. Approved drivers driving on behalf of CCRC may choose to drive a CCRC vehicle or own vehicle and must meet requirements to be an approved driver including holding and maintaining current auto insurance, current California Driver’s License and receiving DMV clearance.
• Work Schedule: Hybrid. Full time, typically M-F, with ability to travel, work nights and weekends.
• Work Environment: Mixture of working in an office work environment and working directly with the public during events

• Background & Health Clearance Background requirements determined according to the requirements of the program(s) which the position will be supporting. Background check required. As a grant-funded Agency supporting Children and Family Services, CCRC conducts background checks commensurate with the role to verify candidate qualifications (criminal history, employment history / experience, education, reference checks) and ensure grant compliance. Specific roles may have additional verification / clearance to the standard background check as part of the recruitment and selection process, including:
  • Live Scan Clearance / DOJ Fingerprinting: For positions working directly with th