ADMINISTRATIVE ASSISTANT III - 78003050

Requisition No: 858278 

Agency: Commission on Offender Review

Working Title: ADMINISTRATIVE ASSISTANT III - 78003050

 Pay Plan: Career Service

Position Number: 78003050 

Salary:  $39,320.81 

Posting Closing Date: 08/12/2025 

Total Compensation Estimator Tool

ADMINISTRATIVE ASSISTANT III - CS

 FLORIDA COMMISSION ON OFFENDER REVIEW

***OPEN COMPETITIVE***

 

The Florida Commission on Offender Review, formerly known as the Florida Parole Commission, is looking to fill the Administrative Assistant III – CS position. This position is in the Office of Executive Clemency. The Commission on Offender Review performs a vital role in Florida’s criminal justice system by preserving the autonomy needed in post-release decisions affecting Commissioners preside over weekly meetings at the central office in Tallahassee and various other state locations as required by statute. During these public proceedings, the commissioners make a variety of determinations regarding parole and other releases.

 

BENEFITS

• State Group Health Insurance Coverage through CHP and Blue Cross/Blue Shield.
• Various plans for dental, vision, and other supplemental insurance options are available.
• Annual and Sick Leave benefits.
• Ten paid holidays each year.
• One Personnel Holiday each year.
• $25,000 Life Insurance Policy (paid 100% by employer).
• Retirement plans that include employer contributions.
• Flexible Spending Accounts.
• Tuition waivers to attend State of Florida colleges and universities for up to six credit hours per semester.
• Seven paid weeks of Maternity Leave, plus two paid weeks of Care and Bonding Leave

 

DESCRIPTION

This position assists the Coordinator in carrying out the mission of the Office of Executive Clemency as set forth, crafted, and designed by the Board of Executive Clemency. The incumbent is heavy relied upon and trusted by the coordinator to handle highly confidential and sensitive information.

EXAMPLES OF WORK

• The administrative assistant performs varied and extremely confidential work providing essential support relating to Executive Clemency by assisting in the processing and entry of the many steps to provide documentation in our records/database and notification to applicants.
• Preliminary Review Lists being sent to the board, assisting with the preparing, quality assurance and tracking of Executive Orders, tracking supply needs, and ordering yearly office supplies, ordering archived files, and maintaining the closed file room. Hands phone calls from previous, current, and prospective applicants for clemency. Prepares and maintains various excel tracking sheets.
• Prepares agenda for quarterly Clemency Meetings and sends out notices to applicants of the meeting dates. Notifies applicants and/or attorneys of final decision after Clemency Meetings.
• Responsible for updating database after Clemency Meetings. Assist in preparing executive orders for signature circulation to the Board members. Provides applicants and/or attorneys with copies of executive orders after Clemency Meetings.
• Interacts with Clemency Investigations to facilitate a smooth transition from initial application entry process to the investigative phase.
• Update information in the applicant’s file and/or clemency database.
• Assist with maintaining files, records, materials, correspondence, documents, reports, and other material pertaining to clemency applications.  Requires ability to draft professional letters for dissemination to interested parties.                                                                                                                                                                     
• Assist with processing; maintaining; and arranging for storage and retrieval of archived documents, records, and reports.
• Maintain and update the inventory of office supplies within the section.
• Assists with phone calls as well as handling research needed to handle complex questions that might have escalated from the initial OEC call takers.