Financial Operations Specialist - Freelance, Remote

Department: Support & Leadership

Employment Type: Full Time

Location: Global+

Reporting To: Client via Magic

Compensation: $7.00 / hour

Description

About the Client
A well-established, family-owned company with over 40 years of experience in the Mid-Atlantic region, specializing in pipeline contracting and industrial services. They prioritize safety, environmental stewardship, and quality throughout their operations. The company maintains a close-knit culture while delivering turn-key solutions for energy, industrial, and construction projects.

Why does this role exist?
We're seeking a Financial Operations Specialist with strong controller experience to streamline our financial processes while providing crucial executive support. This role combines extensive QuickBooks expertise and financial controller capabilities with administrative support to ensure smooth operations, accurate financial reporting, and efficient executive assistance. The position is essential for maintaining organized financial operations while supporting high-level business functions. 

The Impact you’ll make

Financial Management & Control

• Manage comprehensive QuickBooks operations and data extraction for financial modeling
• Develop and maintain financial projections and analyses
• Process and oversee payroll operations
• Execute controller duties with high attention to detail

Executive Support

• Manage calendar and scheduling
• Coordinate and attend conference calls
• Document meeting minutes and follow up with attendees
• Filter and manage important email correspondence

Administrative Coordination

• Provide daily task and agenda reminders
• Maintain organized documentation systems
• Support general administrative operations

Skills, Knowledge and Expertise

Required:

• Extensive experience as a financial controller (not tech support)
• Proven track record working directly with CFOs
• Advanced-level QuickBooks proficiency
• Strong background in accounting
• Demonstrated experience in payroll processing
• Expert-level financial modeling and projections skills
• WFH Set-Up:
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  • Internet speed of at least 40MBPS
  • Headset with an extended mic that has noise cancellation and a webcam
  • Back-up computer and internet connection
  • Quiet, dedicated workspace at home

Your Superpowers:

• Advanced QuickBooks mastery
• Financial Controller expertise
• Financial modeling capabilities
• Payroll processing proficiency
• Proficient in MS Office Suite
• Strong written and verbal communication

You should apply if… 

• You have substantial controller experience and QuickBooks expertise
• You thrive in a family-oriented business environment
• You're passionate about maintaining high standards of accuracy
• You enjoy combining financial expertise with administrative support
• You're comfortable working in the industrial/construction sector
• You value safety and quality in business operations

What to expect...

Work Setup:

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours:

• Monday to Friday, 12 PM to 8 PM EST (Eastern Standard Time)
• Occasional weekend availability for urgent matters
• 40 hours per week

Compensation:

• $7 per hour
• No benefits package included

Benefits