*EXTRA HELP* Recordable Document Examiner I - Clerk-Recorder's Office

Posting number: 26-00016

Department: Clerk-Recorder/Elections

Division: 271 - Recorder

Job classification: Recordable Documents Examiner I (37.5)

Posting type: Open

Categories: Paraprofessional, Elections

Summary

*EXTRA HELP* Recordable Document Examiner I - Clerk-Recorder's Office

Job Highlights:

• Indexes and records legal documents, using a computer terminal and data entry techniques.
• Provides information to the public over the counter and by telephone regarding document recording procedures and requirements.
• Organizes own work, sets priorities and ensures that critical deadlines are met.
• Operates standard office equipment such as a typewriter, word processor, computer terminal, copy reproduction or facsimile machine, calculator and telephone.
• Organizes and maintains various files; purges files as required; maintains tickler files and follows up as necessary.

DEFINITION

Under general supervision, receives, reviews, classifies, indexes and records a variety of documents in the County Recorder's office; performs responsible office support duties adhering to legal codes and legal recording requirements; performs related work as assigned.

 DISTINGUISHING CHARACTERISTICS 

Recordable Document Examiner I is the entry level class in this series. Initially under close supervision, incumbents learn office and County policies and procedures, legal terminology and practices and legal recording and indexing requirements.  As experience is gained, there is greater independence of action within general guidelines.  This class is alternately staffed with Recordable Document Examiner II and incumbents may advance to the higher level after gaining experience and demonstrating proficiency which meet the qualifications of the higher level class.

 Recordable Document Examiner II is the journey level class in this series, fully competent to independently perform a full range of difficult, complex and detailed office support and document recording duties, including exercising a knowledge of indexing codes and recording categories.  Incumbents at this level are expected to perform day-to-day work with minimum supervision and exercise sound judgment in applying legal codes and adhering to legal recording requirement.  This class is distinguished from Assistant County Recorder in that the latter has supervisory responsibility for the day to day activities of the Recorder's office.

Examples of duties

EXAMPLES OF DUTIES (Illustrative Only)

• Receives, examines, indexes and records a wide variety of legal documents, including, but not limited to: land-related documents, marriage, birth, death and other vital statistics, liens and releases and abstracts of judgments, while adhering to legal codes and County recording requirements.
• Examines legal documents for sufficiency of information, jurisdiction and appropriateness of recording; returns documents that may not be recorded, noting discrepancies and reasons for rejection, in person or by mail.
• Computes and accepts payments of fees; issues receipts; accounts for monies received on a daily basis by balancing against records of receipts.
• Indexes and records legal documents, using a computer terminal and data entry techniques.
• Provides information to the public over the counter and by telephone regarding document recording procedures and requirements.
• Organizes own work, sets priorities and ensures that critical deadlines are met.
• Operates standard office equipment such as a typewriter, word processor, computer terminal, copy reproduction or facsimile machine, calculator and telephone.
• Organizes and maintains various files; purges files as required; maintains tickler files and follows up as necessary.

Qualifications

NOTE:  The level and scope of the knowledge and skills listed below are related to job duties as defined under Dist