Executive Assistant II - Engineering

PushPress is the ultimate platform for modern gym owners. Our integrated products combine key business functions into one powerful system, creating unparalleled efficiency and leverage for gyms and fitness studios. 
Thousands of gyms and fitness studios rely on PushPress daily to power their businesses. We believe that by empowering neighborhood gyms with the most advanced technology, we can transform the fitness experience and help create a healthier world.
PushPress is a 100% remote company.
About the Role
We’re seeking an Executive Assistant to directly support our SVP of Product & Engineering. This critical role will own administrative and organizational support, managing communications, and streamlining processes. You will be the key support for our SVP, helping them stay organized and focused on driving innovation and execution within the engineering function, while also serving as a primary point of contact for cross-functional collaboration opportunities.
This position is ideal for an individual with a resourceful and entrepreneurial spirit who thrives in a dynamic, fast-paced environment. You’ll have the opportunity to directly contribute to the success of our technical teams by supporting an executive who leads one of the most important functions in our organization. This role offers a clear growth path, and is perfect for someone eager to expand their responsibilities and influence in a rapidly scaling tech

What You'll Do

• Executive Support:
• Provide high-level administrative support for the SVP of Product & Engineering
• Calendaring: Manage complex schedules, coordinate meetings, and resolve scheduling conflicts efficiently to keep the SVP focused on strategic priorities.
• Travel: Plan and book travel arrangements, ensuring alignment with preferences and cost-effectiveness.
• Expense Management: Handle reimbursements and reconcile monthly expenses for the SVP, ensuring accuracy and timeliness.
• Process Documentation: Create, maintain, and improve process documentation for engineering and product operations.
• Inbox Management: Oversee and organize the SVP’s email inbox, prioritizing key communications, flagging urgent matters, and drafting responses where necessary.
• Internal Communications & Stakeholder Support:
• Draft and distribute internal updates for the Product & Engineering org, ensuring clarity and timely communication.
• Act as a liaison for cross-functional teams, ensuring effective collaboration between Product, Engineering and other departments.
• Prepare agendas, compile briefing materials, and ensure the SVP is well-equipped for meetings with both internal and external stakeholders.
• Operational & Project Support:
• Support the SVP with ad-hoc requests and strategic initiatives related to the PDE (Product, Design Engineering) org.
• Coordinate cross-functional team meetings and ensure alignment across engineering, product, and design teams.
• Help the SVP with key operational tasks, including research, data analysis, process improvement, and streamlining workflows.
• Take ownership of ad-hoc initiatives to support operational excellence.

What You'll Need

• Experience Supporting Technical Executives: Minimum 3+ years of experience as an Executive Assistant supporting senior technical or engineering leaders.
• Previous startup or high tech experience is required.
• Proven track record of managing complex schedules and multiple priorities in a fast-paced environment.
• Proven ability to utilize AI-powered tools and platforms to enhance productivity and efficiency.
• Strong organizational skills with the ability to manage multiple tasks, priorities, and stakeholders simultaneously.
• Previous program or project management experience is highly preferred
• Attention to detail in managing schedules, travel, expenses, and documentation.
• Proficiency in tools like Google Workspace, Slack, Zoom, Notion & HubSpot.

Preferred Skills & Experience

• PE/VC backed startup experience (SaaS highly preferred)
• A passion for tech innovation and an interest in working with engineering, product, and design teams.

PushPress is dedicated to fostering an inclusive and dynamic workplace. We’re all about leveling up, and that means we don’t tolerate any form of discrimination or harassment. We’re committed to provide equal opportunities, regardless of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability, genetic info, veteran status, or any other legally protected characteristic.
At PushPress, we