Associate, Office and Events

ROLE OVERVIEW
Pivot Energy is seeking a motivated Office and Events Associate to join our team, based out of our Denver headquarters. This position will provide a wide range of event planning and administrative partnership, taking the lead on planning and executing our quarterly company-wide retreats, along with support for board and leadership gatherings, and in-office events. A key outcome of this role will be maintaining our strong, relationship-centered company culture through engaging and seamless experiences. The person in this role will also manage the day-to-day operations of our Denver headquarters, maintaining a welcoming environment and supporting the team as needs arise.
To be successful in this position, the ideal candidate will have an inherent desire to plan and implement complex company-wide events that support the backbone of Pivot’s culture of connectedness, while at the same time creating and maintaining a professional, welcoming office space.  A strong focus of this role will be on event logistics, from venue selection and vendor coordination to logistics planning and onsite support. The ability to visit venue sites and transport materials to events is required.
This is an exciting, fast-paced role necessitating creative thinking and problem-solving skills paired with a natural inclination to connect with and support coworkers. Due to the need for in-person support at the Denver office, only local candidates will be considered.

PRIMARY RESPONSIBILITIES

• Lead planning, coordination, and execution of company-wide quarterly retreats, including site selection, vendor management, contract negotiation, meal and meeting logistics, and onsite support
• Own day-of event coordination to ensure a seamless employee experience, including overseeing event setup, coordinating with on-site event hosts, and triaging any employee issues or concerns
• Support logistics and planning for board meetings, investor meetings, and leadership team retreats, working as an administrative partner with executive stakeholders to ensure a polished experience
• Create and maintain a welcoming environment for all employees working in and visiting Pivot’s headquarters in Denver
• Support new hires' onboarding in the Denver office, including welcome packages, seating arrangements, office tours, and other special projects as needed
• Coordinate with various employee-led committees (including our ESG, ERG, and Fun committees) on local and remote-friendly events and activities, supporting engagement with our nationwide team of employees
• Liaise between building management and the Denver office; convey information regarding building management to Pivot team members
• Monitor and manage office supplies, organize office storage areas, maintain kitchen/snacks, and weekly lunch service for the Denver office team
• Open, sort, and distribute incoming and outgoing mail, deliveries, and other correspondence
• Be available to notarize documents for executive team members and teams as necessary
• Additional tasks as required

REQUIRED COMPETENCIES

• 2+ years of professional working experience in an office environment
• Prior experience in internal event planning or executive support roles
• Self-starter with strong self-motivation and a proven capacity to work in a fast-paced, highly fluid environment
• Excellent written and verbal communication skills
• Friendly, approachable, and professional demeanor
• Proven ability to exercise good judgment, discretion, and confidentiality
• Exceptional organizational, collaboration, and planning skills
• Proficiency in GSuite, Microsoft Office, basic A/V technology, and communication tools such as Slack to effectively communicate and collaborate with team members
• Ability to manage multiple tasks and deadlines at the same time
• Valid driver’s license
• This position involves regular walking and standing. May occasionally involve stooping, kneeling, or crouching and lifting items or boxes up to 30 lbs.

PREFERRED COMPETENCIES

• Experience in event planning for teams of 50-250 people
• Prior office management experience
• Prior administrative or assistant experience
• Knowledge of employment and human resource processes and procedures
• Familiarity with the solar or clean energy industry
• Active notary commission

Recruitment Agency Notice: We appreciate your interest in partnering with us; however, we are not seeking recruitment agency support for this role.
ABOUT PIVOT
Pivot Energy is a national renewable energy provider that develops, finances, builds, owns, and manages solar and energy storage projects that help decarbonize our nation’s electr