Scheduled Hours

37.5

Position Summary

The project administrator is involved in an array of projects and multiple tasks related to Resource Management and Purchasing Services. The primary list is an example of tasks but is not exhaustive.

Job Description

Primary Duties & Responsibilities:

Support

• Performs various tasks to support Contract Management team.
• This includes
  • Analytical functions
  • Supplier proposal reviews
  • Custom report creation
  • Participates in external/internal meetings as needed
  • Reviews GPO contract data
  • Communicates with contract team, etc.

Customer Service

• Responds to questions and requests from departments and suppliers.

• Major emphasis on Marketplace Help Desk type services.

Special Projects

• These are not routine and could vary by administrator:
  • Budget preparation assistance
  • Website updates
  • Newsletter creation and distribution
  • Works with Office of Supplier Diversity to identify business opportunities with MBE and WBE firms, SSJ collection and scanning
  • Maintains construction library documentation
  • Manages BAA process and documentation etc.
• Marketplace and financial system functions:
  • Vendor file maintenance and set-up
  • Ship-to-code maintenance
  • Troubleshoots system errors
  • Tech fee monitoring and collection
  • Participates in new Marketplace releases
  • Runs financial system PO print process
  • Processes any special PO requests, etc.

Document Reviews

• Reviews directed purchase and check request documents for approval as appropriate.

Reports

• Prepares and/or reviews various report requirements such as:
  • Cost Savings Report
  • P-Card Spend Analysis
  • Spend Analysis Reports
  • Contract for Review Reports
  • Cost Reduction Report
  • Revenue Tracking
  • Grant Spend Data reviews
  • Reports submission to Federal Agencies, etc.

Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (7 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Required Qualifications:

• High School Diploma and/or equivalent High School Certification and seven years related experience OR Bachelor’s degree and three years’ related experience.

Preferred Qualifications:

• Bachelor's degree in business and five years of related experience.

Preferred Qualifications

Education:

Bachelor's degree - Business

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Analytical Thinking, Computer Literacy, Microsoft Excel, Microsoft Word, Multitasking, Oral Communications, Self-Organization (Business), Written Communication

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please re