UNWOMEN: Programme Assistant, Home-Based, N-PPSA 5, National Partner Personnel Service Agreement

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Afghanistan is one of the world’s most complex emergencies, and the world’s largest humanitarian crisis. Afghan people are grappling with the impact of chronic, poverty, climate change, economic decline, and natural disasters. Afghan women and girls face unique and amplified vulnerabilities particularly the series of restrictions and bans that restrict their access to education, health, workplaces and public spaces. In this context, it remains urgent that Afghan women and girls are provided targeted support and that they can continue to shape the development of their country, and that their gains are protected. UN Women remains fully committed to supporting Afghan women and girls and to putting them at the center of the global response to the polycrises crisis in Afghanistan. UN Women has been in Afghanistan for two decades. UN Women’s programming approach is informed by analysis of the political, economic and humanitarian situation, risks to and capacities of partner organizations, and needs of Afghan women and girls. UN Women Afghanistan currently has five key programme priorities: (1) Integrated Programming and Localization, (2) Women’s movement building through core grant making; 3) Policy and Research; 4) Economic Resilience and Private Sector and 5) Coordination, Access and Humanitarian Response. UN Women Afghanistan operates through its main office in Kabul and five sub-offices located in the provinces of Balkh, Bamyan, Herat, Kandahar and Nangarhar. Following the Taliban takeover on August 2021, UN Women through its thematic pillar Women, Peace and Security (WPS) pillar reconfigured to focus largely on ensuring accountability to the normative framework on women’s rights through leveraging strategic partnerships with UN entities, especially UNAMA, amplifying voices of Afghan women to inform policy, targeting programming to provide protection to women human right defenders and investing in knowledge management through designing and managing innovative ways of evidence and data generation in Afghanistan’s operational context. Based on the lessons learnt and the significance of ensuring accountability to normative mechanisms anchored in robust data and evidence generation through the establishment of a policy and research unit.

Reporting to the Programme Manager – Policy and Research, the Programme Assistant works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations.  The Programme Assistant provides programme, administrative, and logistical assistance to the team for the smooth programme implementation.

III. Scope of Work

1. Provide administrative and logistical support to the formulation and management of programmes

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
• Provide administrative support to the executing partners/responsible parties on routine delivery and reporting of programme supported activities and finances; 
• Provide administrative support for the audit of programmes/projects and support implementation of audit recommendations; and 
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.  

1. Provide administrative support to the financial management of the Programme Unit:

• Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project; 
• Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms;
• Prepare non-PO vouchers for development projects;
• Process payment for consultants, as delegated; and
• Create requisitions in Quantum system for development projects; register good receipts in Quantum system. 

1. Provide administrative support to the Programme Unit:

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions.
• Make travel arrangements for the Programme Team, including travel requisitions and claims;
• Draft