Senior Administrative Associate - Veterinary Software

IDEXX is seeking a high-performing, detail-oriented administrative professional to support the Vice President & General Manager of Veterinary Software. In this role, you’ll focus on enabling your executive to work efficiently and effectively, by expertly managing logistics, anticipating needs, and ensuring smooth day-to-day operations. 

This role is ideal for someone who excels at execution, thrives in a fast-moving environment, and brings a proactive mindset to supporting a single leader. You’ll collaborate with a strong peer group of administrative professionals and contribute to key projects, meetings, and team operations.

In the role of Senior Administrative Associate IV:  

• Provide high-level administrative support to the VP of Veterinary Software with professionalism, discretion, and efficiency 

• Manage complex, high-volume calendars and proactively adjust for shifting priorities and scheduling conflicts 

• Monitor, organize, and manage the VP’s inbox, including flagging and following up on time-sensitive items 

• Coordinate travel arrangements, prepare expense reports, and manage Concur submissions 

• Support departmental meetings, town halls, events, and special projects with logistics and planning 

• Join key meetings when appropriate to stay ahead of deliverables and identify support opportunities 

• Act as a liaison between the VP and internal teams, helping ensure alignment and timely follow-through 

• Collaborate with a network of administrative professionals, sharing knowledge and best practices 

• Handle ad-hoc projects and requests with a positive, solutions-oriented approach 

What Do You Need to Succeed  

• Minimum of 3 years of relevant administrative experience supporting senior leaders 

• Demonstrated ability to operate with a high degree of discretion, initiative, and independence 

• Strong organizational and project coordination skills, with keen attention to detail 

• Ability to manage multiple priorities in a fast-paced environment and remain calm under pressure 

• Proficiency in Microsoft Office Suite and experience using travel and expense platforms (e.g., Concur) 

• Excellent written and verbal communication skills, with professional polish and responsiveness 

• Comfortable with ambiguity and confident making decisions in the moment when direction is limited 

Bonus if You Have: 

• Familiarity with SaaS, diagnostics, or biotechnology industries 

Location:  Candidates will be required to be on site 2 days a week at our headquarters in Westbrook, ME.

Why IDEXX

We’re proud of the work we do because our work matters. An innovation expert in every industry we serve, we follow our Purpose and Core Values to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from disease. We have customers in over 175 countries and over 10,000 talented employees globally.

So, what does that mean for you? We enrich the livelihoods of our employees with a positive and respectful work culture that encourages learning and discovery. At IDEXX, you will be motivated by generous compensation, incentives, and benefits while enjoying purposeful work that drives improvement.

Let’s pursue what matters together.

IDEXX values diversity and encourages women, people of color, LGBTQ persons, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, c