Loan Documentation Specialist I/II/III/Senior

Under the direction of the Supervisor, this position is responsible for reviewing loan requests for completeness and accuracy to ensure compliance with product and Bank of Hawai‘i standards, updating and correcting application information in order to prepare the required loan documents, booking and disbursing all loans/lines, and performing posting booking quality control and SOX reviews.

Loan Documentation Specialist I

• Reviews loan requests for completeness and accuracy to ensure compliance with applicable product and bank standards and regulatory requirements. Prepares and performs a quality control review of the necessary loan documents for signing using the automated documentation and non-automated process as applicable. This includes such items as the notes or agreements, security agreements, collateral agreements, amendments, etc. Audits the executed documents and ensuring all required documents are completed completely, reviewing to ensure certain compliance requirements are met, including: Regulation Z, Customer Identification Program (CIP), customer due diligence (CDD), Community Reinvestment Act (CRA), etc.. Prepares request for imaging and books account to the bank’s core loan system.
• Disburses all loan requests. Process may involve transfer of funds electronically, or preparation of cashier’s checks, etc. Ensures that funds are disbursed for the correct amount and posted to the correct account, and enters any post booking special instructions into the system prior to assigning the file for post booking maintenance and SOX quality control reviews.
• Consolidates, reviews and reconciles requests for information from branches and departments to include mortgage recordings and final reports to title companies and Bureau of Conveyances. Performs quality control reviews of the recorded documents and title policies and works with the title companies to resolve any issues that may impact the banks collateral prior to imaging the final documents.
• Performs posting booking maintenance and SOX quality control reviews by comparing the applicable signed documents and application information to the booked loan in the bank’s core loan system.
• Assists and supports the Department in achieving the necessary goals and objectives to create shareholder value while mitigating risk.
• Performs all other miscellaneous responsibilities and duties as assigned.

Loan Documentation Specialist II

• Reviews loan requests for completeness and accuracy to ensure compliance with applicable product and bank standards and regulatory requirements. Reviews, determines, prepares and completes documents for all loans, including consumer unsecured, and consumer real estate products, including standalone and stacked real estate transactions, and may assist with commercial real estate and other business credits. Prepares and performs quality control reviews of necessary loan documents for signing utilizing the automated documentation system and non-automated system adhering to all credit requirements and governmental regulations. Audits the executed documents and ensures all required documents are completed correctly and completely; reviews to ensure certain compliance requirements are met, including: Regulation Z, Customer Identification Program (CIP), customer due diligence (CDD), Community Reinvestment Act (CRA), etc. Prepares booking sheet and assists with booking consumer accounts to the Bank’s core loan system. Prepares the request for imaging and books the account to the bank’s core loan system.
• Disburses all loan proceeds. Process may involve transfer of funds electronically, or preparation of cashier’s checks, etc. Ensures that funds are disbursed for the correct amount and posted to the correct account, and enters any post booking special instructions into the system prior to assigning the file for post booking maintenance and SOX quality control reviews.
• Orders all necessary documents from title companies and attorneys to ensure all credit requirements and governmental regulations are met. Performs quality control reviews of the recorded documents and title policies and works with the title companies to resolve any issues that may impact the banks collateral prior to imaging the final documents.
•  Performs posting booking maintenance and SOX quality control reviews by comparing the applicable signed documents and application information to the booked loan in banks core loan system.
•  Processes bulk loan bookings using a batch process, or manual entry into the bank’s core loan system.
• Assists and supports the department in achieving the goals and objectives to create shareholder value while mitigating risk. 
• Performs all other miscellaneous responsibilities and duties as assigned. 

Loan Documentation Specialist III

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