Senior Project Manager - Executive Creative Projects

The Senior Project Manager - Executive Creative Projects is an experienced and highly organized professional responsible for overseeing the planning, execution, and successful delivery of creative projects. The Senior Project Manager is responsible for developing clear project timelines, setting milestones, and coordinating resources from concept through to completion. The Senior Project Manager will manage workflows, ensuring seamless collaboration across teams, and serve as the main point of contact for internal teams, clients, and vendors to maintain clear expectations and project alignment. 

Key responsibilities include delegating tasks to creative professionals (designers, writers, etc.), ensuring a balanced workload and accountability, while leveraging basic knowledge of design software (Adobe Creative Suite, Figma) to better understand project requirements, tracking budgets, allocating resources efficiently, and ensuring cost-effective execution of all projects. 

The Senior Project Manager plays a crucial role in quality assurance, ensuring all deliverables meet both creative and brand standards before final approval. Identifying potential roadblocks and proactively developing solutions to maintain project schedules will be an essential responsibility. Utilizing project management tools to optimize workflows and improve efficiency (knowledge of Adobe Workfront is preferred) will be key to success. Additionally, conducting post-project retrospectives to assess successes, challenges, and opportunities for future improvements. 

The Senior Project Manager (PM) works independently, assuming primary responsibility for planning, directing, coordinating and delivering project activities through the entire project life cycle (from initiation through handoff to customer) that are major/complex/business critical. The Senior PM is responsible to lead project objectives and completion on time, on budget, and in conformance to Mayo Clinic project management methodologies and standards. 

The Senior PM will lead large projects that have site- or enterprise-level strategic importance. Project work has high to very high risk and risk interdependencies, multiple interrelationships, and may have major costs associated. Responsible for managing established budget. Leads and provides direction in the development and tracking of project budgets. Position requires strict adherence to budget management and guidelines of both the assigned department and the institution. Independently leads problem-solving and decision making activities, within the scope of the project and change management process, taking reasonable and prudent actions to accomplish agreed upon project objectives. Leverages many years of experience to manage extensive projects, and is highly competent in the implementation of project results. Uses advanced negotiations skills that are characterized by innovative thinking. 

The use and application of Agile methodologies is important to this role. Many of the items important to an Agile process are not unique to Agile. This individual may be responsible for monitoring scrum processes and scrum meetings. They may work to increase efficiency, motivate the team, and advocate for changes that will ensure quality and timeliness. Leading project teams may include the following not already specified above:

(A) Guiding teams on Agile practices and values to implement critical projects
(B) Assessing maturity of the team and organization and coaching the team to higher levels of maturity, at a pace that is sustainable
(C) Removing impediments and blockers or guiding the team to do so; escalating to management when appropriate
(D) Building a trusting and safe environment where problems can be raised and resolved
(E) Facilitating getting the work done without coercion, assigning, or dictating the work
(F) Facilitating discussion, decision making, and conflict resolution
(G) Supporting and educating the Product Owner, especially on creating the product backlog and ongoing backlog refinement

May have direct and indirect reports, and be in a position to employ and guide the project staff in a goal-oriented way within projects. The Senior Project Manager leads and demonstrates project-focused culture at Mayo Clinic, and also advises/provides mentorship to other staff regarding project management practices, methods, and standards.

Bachelor's degree with 10 years’ experience in Project Management and business related activities or Master's degree with 7 years’ experience in Project Management required. Active (unexpired) Project Management Professional (PMP) certification required. Experience managing creative projects at an executive level strongly preferred. Education preference: project management, business administration, agile/scrum, management.

Candidates should also include any certifications they have, which may include bu