DOC VANDALIA OPERATIONS MAILROOM OFFICE ASSISTANT

​Agency: Department of Corrections
Class Title: OFFICE ASSISTANT - 30010 
Skill Option: Keyboarding 
Bilingual Option: None 
Closing Date/Time: 11:59 pm,  01/30/2025
Salary: Anticipated Starting Salary is $3,792 a month. Full Range $3,792 - $4,883 a month.
Job Type: Salaried
Category: Full Time 
County: Fayette
Number of Vacancies: 1
Plan/BU: RC014

 

 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Posting Identification Number  44195 

 

 

Why Work for Illinois?

 

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 

 

Position Overview

The Illinois Department of Corrections is seeking an Office Assistant to work at the Vandalia Correctional Center.  This position is responsible for processing and inspecting all incoming/outgoing mail, keyboarding a variety of correspondence, reports, and documents as well as maintaining records of postage used.  We encourage all qualified applicants to apply!

Essential Functions

• Processes and inspects all incoming/outgoing individual in custody or staff mail.
• Keyboards a variety of material including correspondence, reports, and other documents that are handwritten or from recorded dictation.
• Receives mail and packages from delivery services, i.e. United Parcel Services, FedEx.
• Keyboards a variety of difficult material including records, reports, correspondence, and other documents requiring an understanding of terminology which includes both commonly used and specialized words which can be readily checked in available references or are typically previously encountered.
• Reviews Global Telecommunications Leader (GTL) messages daily.
• Maintains records of postage usage.
• Receives and screens Mailroom calls and answers inquiries regarding Mailroom Office operations.
• Performs other duties as required or assigned whi