Information Technology Administrative Associate

This Administrative Associate supports the Head of Global Technology Operations in the Information Technology division.

As an Administrative Associate, you will:

• Maintain a complex and ever – changing calendar, proactively and rationally rearrange and reschedule meetings as they are prioritized.
• Provide accurate, complete, and timely management of phone and email messages. Appropriately understanding the purpose of the requests and being able to delegate and making rational decisions without direction.
• Review the current and following weeks schedule and ensuring that the person you are supporting is prepared, coordinating all appropriate team members / attendees with all required materials for meetings.
• Effectively represent Global Technology efficiently by representing consistent, high level of professionalism, with a natural ease for senior leaders and all vendors.
• Quickly identify clients, their affiliates, and their emails appropriately.
• Maintain travel, including global and international. Supply required documents and assisting in all needed materials (vaccinations, etc.)
• Own executive conference room requests with the ability to rearrange and help other parties identify alternate conference spaces.
• Order and inventory department office supplies as needed. Monitors expenditures.
• Participate in special projects and performs other duties as assigned.

What it takes

• Minimum of 3 years administrative or related experience, preferably in a medium to large size organization
• High school diploma or an equivalent combination of training and experience; Associate degree or related degree preferred.
• Follow established procedures and guidelines, with opportunity to exercise independent judgment.
• Experience with Microsoft Office products.
• Strong organizational and interpersonal skills.
• Ability to take direction, be adaptable, and balance multiple priorities.
• A positive and collaborative demeanor.

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

We are Vanguard. Together, we’re changing the way the world invests.

For us, investing doesn’t just end in value. It starts with values. Because when you invest with courage, when you invest with clarity, and when you invest with care, you can get so much more in return. We invest with purpose – and that’s how we’ve become a global market leader. Here, we grow by doing the right thing for the people we serve. And so can you.

We want to make success accessible to everyone. This is our opportunity. Let’s make it count.

Inclusion Statement

Vanguard’s continued commitment to diversity and inclusion is firmly rooted in our culture. Every decision we make to best serve our clients, crew (internally employees are referred to as crew), and communities is guided by one simple statement: “Do the right thing.”

We believe that a critical aspect of doing the right thing requires building diverse, inclusive, and highly effective teams of individuals who are as unique as the clients they serve. We empower our crew to contribute their distinct strengths to achieving Vanguard’s core purpose through our values.

When all crew members feel valued and included, our ability to collaborate and innovate is amplified, and we are united in delivering on Vanguard's core purpose.

Our core purpose: To take a stand for all investors, to treat them fairly, and to give them the best chance for investment success.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.