HR Coordinator

Description

The HR Coordinator will play a vital part in ensuring smooth people operations for the organization and will focus on payroll administration, benefits management, talent acquisition/onboarding, and compliance. This role will engage with team members across the organization and serve as a liaison for employees seeking assistance with all facets of HR.

Core Job Duties & Responsibilities: 

• Coordinate and process semi-monthly payroll, ensuring accuracy and compliance with all state and federal regulations.
• Administer employee benefits, including enrollments, changes, and answering employee inquiries.
• Manage the onboarding process for new hires, ensuring all documentation and screenings are completed and orientations are scheduled.
• Conduct initial screening of candidates for administrative and support roles, including resume review, phone screens, scheduling interviews and facilitating communication with hiring managers.
• Maintain and update employee records in the HRIS system.
• Monitor and respond to shared team inbox, answering routine questions and forwarding or escalating more complex inquiries as needed.
• Support compliance efforts by tracking required certifications, licenses, and training.
• Assist with employee relations matters, responding to inquiries and escalating issues as needed.
• Contribute to HR projects, process improvements, and other administrative tasks as assigned.

Requirements

Education/Experience:

• High school diploma or GED required, associate's or bachelor's degree in Human Resources, Business Administration, or related field preferred
• 1-2 years prior HR experience preferred, prior experience in Healthcare HR a plus

Licenses/Certifications:

• HR certification (aPHR, PHR or SHRM-CP) preferred
• Driver’s license and/or ability to commute between clinics as needed.

Knowledge, Skills, & Abilities:

• Strong knowledge of employment laws and HR best practices
• Knowledge of payroll/HRIS platforms; familiarity with Paylocity is preferred
• Effective written and verbal communication skills
• Professionalism and ability to maintain confidentiality/discretion
• Collaboration
• Conflict resolution
• Time Management
• Technology proficiency
• Problem-solving and critical thinking
• Empathy and emotional intelligence
• Adaptability
• Analytical skills
• Project management

Physical Requirements:

• Ability to move about the office and occasionally transport items weighing up to 20 pounds.
• Ability to remain in a stationary position for extended periods (e.g., sitting at a desk)
• Frequent use of hands and fingers for typing, filing, and other administrative tasks
• Ability to use standard office equipment including laptop, phone, copier/printer
• Ability to read and interpret documents on a computer screen and/or in paper format
• Capable of communicating effectively in person, over the phone, and in written format
• Ability to communicate clearly and effectively in both verbal and written forms
• Able to participate in meetings and convey information accurately and professionally
• Work is performed in a standard office environment with moderate noise levels or from one’s home office
• Ability to concentrate and pay close attention to detail for extended periods
• Capable of managing multiple tasks simultaneously and meeting deadlines
• Ability to maintain regular and predictable attendance
• Flexibility to occasionally work beyond standard business hours if necessary

In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.