Executive Assistant

At Kids On The Move (KOTM), we believe strong families build strong communities. For 40 years, we’ve provided impactful support through programs that empower children and their families, including our Autism Center, Early Head Start, and Early Intervention services. As a community-driven nonprofit located in Orem, UT, we are committed to creating meaningful change.
We are currently seeking an Executive Assistant (EA) to provide exceptional administrative support to our CEO. This role demands a proactive, organized professional who can efficiently manage scheduling, communications, travel arrangements, and critical projects while maintaining utmost confidentiality.
If you are adept at anticipating executive needs, thrive under pressure, and seek an opportunity to positively impact our community, we encourage you to apply!

Executive Assistant Requirements & Qualifications:

•  5+ years of experience supporting senior executives (C-suite preferred) with previous experience in fast-growing nonprofit or entrepreneurial environments advantageous.
• Bachelor's degree preferred
• Interpersonal & Time Management Skills: Highly organized, proactive, and capable of independently prioritizing and anticipating immediate and future needs while building strong relationships.
• Calendar & Schedule Management: Coordinate and assist in managing the CEO's calendar, appointments, and events, proactively addressing conflicts and optimizing time usage.
• Travel Coordination: Coordinate with the other Executive Assistants with detailed itineraries, including flights, accommodations, transportation, and required documentation, ensuring seamless travel.
• Communication & Liaison: Act as the primary contact between the CEO and internal/ external stakeholders, effectively drafting, proofreading, and managing communications and reports.
• Meeting & Documentation Support: Prepare agendas, presentations, and reports, take accurate minutes, and manage follow-ups, including communications with the Board of Directors.
• Project & Event Management: Provide support on high-priority projects, event planning, and execution, tracking deadlines and progress, and facilitating company events and presentations.
• Confidentiality & Discretion: Demonstrate integrity and discretion handling sensitive company, personnel, and legal information.
• Problem-Solving & Adaptability: Exhibit strong critical-thinking, problem-solving abilities, and adaptability under high-pressure circumstances.
• Technical Proficiency: Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with financial systems and project management tools.
• Special Projects as assigned, which may include preparing and reviewing documents, grants, and other projects for the CEO and COO.