Administrative Assistant I

J.O. Combs Unified School District 44 complies with federal and state disability laws and makes reasonable accommodation for applicants with disabilities to apply and participate in the hiring process. Applicants who require reasonable accommodation should contact Human Resources at hr@jocombs.org. 

About Us

J.O. Combs Unified School District is located in San Tan Valley near Queen Creek, Mesa, Apache Junction, and Florence. We offer the full student experience from Pre-K through high school. The District is comprised of five elementary schools, middle school, high school, and alternative and online schools. We hire employees who are committed, innovative, and passionate about children and their educational opportunities. If this describes you, continue to learn more about the position below. 

Position: Administrative Assistant I             

Salary Schedule/Base Hourly Rate (Subject to Change): Support Staff Schedule/$17.71. Additional credit for related years of service and education. 

Work Calendar: 12 months

Hours: Full-time, 40 hours per week

FLSA Status: Non-Exempt

Benefits: Eligible the first of the month following the date of hire

Reports to: Principal, Teacher, or Program Specialist

Why Work for Us

• You will make a difference in children's lives, our future leaders
• We offer comprehensive benefits including medical/prescriptions (we have no cost employee medical options), dental, vision, health savings account match, District paid basic life and accidental death and disability, and other voluntary benefits
• Arizona State Retirement System benefits

About the Role

The Administrative Assistant works under the supervision of the Principal to manage the school office and provide an efficient, organized office operation. The School Secretary schedules appointments, prepares reports, correspondence, purchase requisitions, work orders, and otherwise relieves the Principal of clerical work and minor administrative and business details by performing the following duties.   

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Demonstrate positive interpersonal interactions with all school staff, district office personnel, parents, and visitors.
• Establish and maintain good rapport with students, parents, staff, and community.
• Respond to parent and community inquiries regarding general school and district information.
• Organize and maintain teacher and staff schedules, including absences, as directed.  
• Schedule appointments and meetings; arrange travel schedules and reservations for Principal.
• Read and respond to or route incoming mail. Prepare outgoing mail.
• Compose and send routine correspondence; make copies of correspondence or other printed materials and file appropriately.
• Prepare and distribute school or parent notices and other written material requiring a variety of information on general or specific school/district policies and procedures.
• Maintain effective communication between school, district office administration, and staff related to operation of school, including problem-solving.
• Maintain security of student records and confidentiality of student information.
• Maintain an inventory of office machines, textbooks, supplies, and other needed equipment.
• Prepare purchase requisitions and work orders.
• Account for and maintain written and computer records of building budgets, student activity account, and other funds received by the school or school departments.
• Compile information and prepare reports.
• Assist with new employee orientation, acquainting them with facilities, school policies, procedures, and processes.
• Greet a