Executive Assistant

Arizona Public Service generates reliable, affordable and clean energy for 2.7 million Arizonans. Our service territory stretches across the state, from the border town of Douglas to the vistas of the Grand Canyon, from the solar fields of Gila Bend to the ponderosa pines of Payson. As the state’s largest and longest-serving energy provider, our more than 6,000 dedicated employees power our vision of creating a sustainable energy future for Arizona.

 

Since our founding in 1886, APS has demonstrated a strong commitment to our customers in one of the country’s fastest growing states, earning a reputation for customer satisfaction, shareholder value, operational excellence and business integrity.

 

Our present and future success depends on the creative and dedicated people of our company who demonstrate the principles outlined in the APS Promise: Design for Tomorrow, Empower Each Other and Succeed Together.  

Summary

• Coordinates all administrative functions and provides multifaceted administrative support to an Officer level individual.

 

• Works independently with a high degree of professionalism and independent judgment.

 

• Ensures adequate, clear, and personable communication and follow-up with internal and external customers while under pressure and with distractions.

 

• Duties typically include: scheduling appointments, mail coordination, maintaining calendars, travel arrangements, meetings, etc.

 

• Runs and tracks projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

 

• Assists with sensitive research projects and must be able to handle confidential and sensitive material and information with the highest level of discretion and confidentiality.

Minimum Requirements

• High school graduate or GED plus six (6) years of experience in positions requiring advanced administrative duties with strong organizational skills and follow-up capabilities.
  Completion of acceptable business or administrative training programs, as determined by hiring source as meeting education requirement.

 

• Overtime will be required on occasion.

 

Preferred Special Skills, Knowledge or Qualifications:

• Demonstrated proficiency in performing advanced administrative duties that require strong organizational skills and follow-up capabilities.

 

• Advanced proficiency using Windows applications including Outlook, Power Point, and Excel.

 

• Demonstrated communication skills (written and verbal) with the ability to produce work that is timely, grammatically correct and error free.

 

• Able to work in a very professional environment with an extensive understanding and knowledge of corporate organization, company industry and/or related government/state committee structures, key contacts and their representatives.

 

• Possess good customer interface skills to effectively communicate with different levels of customers and contacts.

 

• Budget preparation experience including a solid understanding of budget, contracts and accounting processes.

 

Nuclear Requirement:

• Any PVNGS employee may be called upon to serve as a member of the Emergency Response Organization (ERO) and will be expected to fulfill their obligation as an ERO member.

 

• Any PVNGS employee may be called upon to support a refueling or short-notice outage.

 

• This includes line roles and responsibilities as necessary to execute outage activities.

 

• These are conditions of employment at PVNGS.

Major Accountabilities

• Receives and screens incoming telephone calls, determines priority matters, and notifies executives accordingly.

 

• Refers issues to appropriate staff or provides requested information.

 

• Reads and screens incoming correspondence and reports.

 

• Makes preliminary assessment of the importance of materials, organizes documents, handles some matters personally and forwards appropriate materials to the Executive and staff as appropriate.

 

• Responds to routine or special inquiries and requests; facilitates the information flow between officer(s) and other organizations both inside and outside the