PAHO Consultant - Digital Transformation GBO Records

OBJECTIVE OF THE OFFICE/DEPARTMENT

This is a requisition for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)

Contractual Agreement:

Non-Staff - International PAHO Consultant

Job Posting:

April 18, 2025

Closing Date:

April 27, 2025, 11:59 PM Eastern Time

Primary Location:

Off Site

Organization:

GBO Governing Bodies

Schedule:

Full time

PURPOSE OF CONSULTANCY

Objective of the Department
The Governing Bodies Office (GBO) facilitates the work of the Member States and the Pan American Sanitary Bureau (PASB) in strengthening the governance of the Pan American Health Organization (PAHO) and provides multilingual services of excellence in support of technical cooperation. For this purpose, GBO: (a) coordinates the meetings and documentation of the PAHO Governing Bodies (Pan American Sanitary Conference; Directing Council; Executive Committee; Subcommittee on Program, Budget, and Administration), and any other committee or subcommittee established by the Governing Bodies such as the PAHO Audit Committee); (b) supports the effective participation of PAHO Member States in WHO Governing Bodies meetings (World Health Assembly; Executive Board; and Program, Budget, and Administration Committee).

Purpose of the consultancy
The consultant will continue to support the entity in the data analysis of the historical documentation of the PAHO Governing Bodies meetings. The consultant will work in close collaboration with the Department of Evidence and Intelligence for Action in Health (EIH), most specifically with the Advisor in charge of PAHO Institutional Memory - Digital Library. The consultant will be responsible for performing data curation (indexing, correction, exclusion/inclusion etc.) of the metadata and/or full text of the respective records to the PAHO Governing Bodies in the Institutional Repository for Information Sharing (IRIS).

DESCRIPTION OF DUTIES:

Responsibilities

Under the direct supervision of the Advisor, Governing Bodies (GBO), the consultant is responsible for, but not necessarily limited to, the following assigned duties:

Project Deliverables

1. Review and Correction of PAHO Governing Body Records in IRIS

• Updated IRIS Records: Edited and standardized existing records following PAHO metadata guidelines, including field adjustments, insertion of missing fields, and separation of multilingual records.
• New Metadata Records: Creation and integration of new records into IRIS, aligned with PAHO methodologies and standards.
• Duplicate and Inactive Records Report: List of identified duplicates or obsolete records with proposed actions (merge, archive, or delete).
• List of Records Missing Full Text: Document outlining records lacking full-text documents, categorized by priority and availability.

2. Finalization of Digital Transformation of Governing Bodies Records

• Reviewed Historical Documents Archive: Completion of the review of any additional hardcopy historical records (Pan American Sanitary Conference, Directing Council, Executive Committee, and other relevant meetings).
• Digitized Missing Files Collection: Scanned and indexed digital versions of missing or incomplete documents identified during the review.
• Final Project Report: Comprehensive report detailing activities performed, challenges encountered, outcomes achieved, and actionable recommendations for continued improvement and digital preservation.

3. Bi-Weekly Technical Progress Reports

• Bi-Weekly Status Reports: Submission of detailed technical progress reports every two weeks, outlining completed tasks, upcoming activities, and milestones achieved.

4. Historical Research and Timeline Contributions

• PAHO Timeline Source List: Compilation of documents identified as valuable for the construction or enhancement of the PAHO Timeline and history of its Governing Bodies.

5. Support During 2025 Governing Bodies Cycle

• Resolutions Team:  Participate in the team during the meetings of the Governing Boies of PAHO to keep track of the status of the proposed resolutions for each meeting. Work on amendments to the resolutions as requested by Member States.
• Edited Governing Bodies Documents: This includes copy-editing, proofread, and fact-checked documents prepared for official use during the 2025 cycle.
• Audit Committee Session Reports: Prepare summary records of the Audit Committee sessions, including preliminary and final edited versions.

Qualifications:

• Strong attention to detail and excellent organizational skills.
• Ability