Office Assistant

Come for the Challenge. Stay for the Experience. At HCVT, we believe every challenge presents an opportunity to positively impact our clients and people. Talented and ambitious individuals who seek limitless professional opportunities thrive at HCVT. Our team is known for its technical skill and ability to help clients address complex business issues all while investing in and supporting our people to provide a rewarding employee experience. What We Do and Who We ServeWe offer Tax, Audit, Advisory, and Business Management services to our clients, which include private and public companies, high-net-worth individuals, and family offices. We also specialize in serving clients across the following industries: Private Equity, Real Estate & Hospitality, Media & Entertainment, High-Net-Worth Individuals, Manufacturing & Distribution, Professional Services Firms, Technology, Healthcare, Nonprofit Organizations, and Affordable Housing.    We Live Our Core Values Our values guide us in our day-to-day interactions with our clients and each other—Integrity at our Core; Building Success Together; Passion for Excellence; and Diversity, Equity, & Inclusion. We are focused and committed to the needs of our clients and our team.  Discover How Far You Can Go. Opportunities abound at HCVT. Our firm has experienced steady growth since its founding in 1991 and continues to expand its client service offerings, creating new opportunities for professionals to grow their careers. We make significant investments in training and provide interesting, diverse, and intellectually stimulating client engagements for our teams to work on—the kind of work that helps you develop and refine your skills to advance in the profession.  Apply today and find out why so many come for the challenge—and stay for the experience. We look forward to meeting you! 
Hours:  Monday – Friday, 9:00 – 4:00 pm / 30 hours per week In-office Work Days: Tuesday – Thursday required; Monday and Friday are flexibleBusy Season Hours:  Monday – Friday, 8:30 – 5:30 pm in the office  (Busy seasons are February 1 – April 15 and August 1 – October 15). During busy seasons, this position is expected to be in the office Monday - Friday.
*This position is eligible for health benefits.

You will be responsible for, but not limited to, the following:

• Security/Building Management
• Manage requests through the online ticket request portal for the Divco Glendale Building
• Handle access badges, elevator access, waivers, insurance, visitors, and conference room bookings, etc. 
• Oversee transponder orders, including renewals, repairs, and new requests
• Validate parking requests
• Coordinate front door monitoring. 
• Coordinate communications with the Office of the Building.


• Office Duties
• Order and manage office supplies from vendors such as Staples and Costco
• Collect and distribute mail and packages to its respective recipient
• Arrange meals for busy seasons, including ordering lunches, breakfasts, and catering
• Handle setup and coordination for meal events
• Coordinate maintenance and upkeep of office, including common spaces and equipment.
• Handle hoteling and office space issues. 


• Credit Card Reconciliation & Accounts Payable
• Reconcile monthly credit card charges  
• Approve and cross-check all Accounts Payable requests   


• Vendor Coordination
• Communicate with vendors through emails and phone calls
• Maintain and manage relationships with vendors such as Quadient (postage), copiers, Iron Mountain, FedEx, Primo, etc.


• Event Planning
• Research, coordinate, and manage in-office events, company events, and events at the Glendale location
• Handle all communications and logistics related to events
• Collect and incorporate employee feedback for event planning

This job description outlines the primary duties and responsibilities for the position and is not all-inclusive. The employee may be required to perform other related duties as assigned.

The qualifications we are seeking for this position:

• Some office administrative experience strongly preferred
• Strong organizational and communication skills
• Ability to manage multiple tasks and prioritize effectively
• Proficiency in use of Microsoft Office applications, including Outlook, Word and Excel
• Proficiency in using office management software such as an office space scheduling tool is a plus
• Experience in event planning and vendor management is a plus

This hourly range is specific to the state(s) listed and takes into