Business Office Manager

We are hiring for:

Business Office Manager

Type:

Regular

If you are a positive and personable individual looking for a satisfying and fun opportunity to make a real difference in the lives of people with intellectual, developmental disabilities, and people facing mental health, and substance use challenges, join our team at RHA Health Services!  

Ensures all administrative, human resources, training, accounting,  and purchasing functions are handled in an efficient, accurate, and timely manner for one or two business locations and is in accordance with company policies and procedures. Assists the Administrator in the analysis of the unit’s financial performance, through the development, processing, and analysis of performance reports, the preparation of the budget and ensuing analysis of monthly financial reports.  Works closely with the Administrator on the financial feasibility of development projects. Leads and directs the works of others.  

     

Responsibilities:

• Assisting the Director in the analysis of the unit’s financial performance, through the development, processing, and analysis of performance reports, preparation of budget and ensuing analysis of monthly financial reports.
• Coordinating closely with department heads to establish and monitor systems that provide service user or employee information Maintaining medical records filing and maintenance, filing medical records daily, following required format, maintaining appropriate filing, storage and security of medical records and Protected Health Information
• Completing data entry of consumer information (e.g., admissions, discharges, medical record updates, data entry, etc.), ensuring billing protocols are followed per required timeframes Providing general building maintenance including ordering and maintaining office supplies, operating and maintaining office equipment as needed
• Performing general office duties including: typing documents, forms and spreadsheets, distributing mail, answering office phones and greeting visitors, reviewing work logs to determine where additional clerical support is needed Ensuring daily deposits are completed, overseeing petty cash funds, preparing and maintaining petty cash documentation, maintaining security of agency credit card, distributing monthly pay stubs and accounts payable checks Providing training and technical support to staff, reviewing, approving, and entering all time sheets and expense report submissions Recruiting, interviewing and making recommendations for hiring of candidates, maintaining and reviewing local personnel files
• Supervisory responsibilities include directly supervising maintenance, secretary/receptionist staff including interviewing, making recommendations for hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding, motivating, disciplining and promoting team performance; addressing complaints and resolving problems

Requirements

• Lead a team to achieve multiple responsibilities in a fast paced business office while ensuring operational goals and objectives are met efficiently and effectively.

• Associate degree in accounting, finance or business from an accredited college or university. Will accept experience in lieu of educational requirements. 

  Behavioral Health (BH)/IDD or Healthcare experience and five years of supervision 

• Valid Driver’s license and automotive insurance
• Proficient with computers and Microsoft Office including Excel, PowerPoint and Outlook Excellent verbal, written and interpersonal communication skills Business Office Manager
• Significant experience with American Sign Language

Physical requirements to perform essential functions of the job included:  

• Regularly required to lift 10 lbs.
• Must be able to lift a minimum of 15 lbs.
• Must be able to pull minimum of 10 lbs.
• Must be able to squat, kneel, crawl, crouch, climb, and stoop.  
• Must be able to regularly use hands to finger, handle, or feel objects, tools, or controls.  
• Required to regularly stand and walk.  
• Must be able to demonstrate proficiency in CPR from the floor level requiring to work on hands, knees, bending, standing and lifting.  
• Vision requirements include close vision, distance vision, and peripheral vision.  

Pre-employment screening:

• Complete criminal background
• Name checked in the registries. (OIG exclusions database, Child Abuse Registry, and Offenders Against Indi