Business Office Coordinator

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Job Posting Title:

Business Office Coordinator

   

Position Type:

Professional / Unclassified

   

Department:

LSUAM VetMed - FA - Business Office (Brad Thomas Zimmerman (00009777))

   

Work Location:

3315 Veterinary Medicine

   

Pay Grade:

Professional

   

Job Description:

The Business Office Coordinator is responsible for activities related to purchasing, accounts receivables, analyzing and other Business Office functions for the School or Veterinary Medicine. Provides support to the Director of Business Operations, Assistant Dean for Finance and Administration, and Department or Unit Heads.

Job Responsibilities:

30% - Manages the daily business operations and administrative services for SVM departments including, but not limited to: budget, financial, travel, accounts payable, accounts receivable, procurement, property management, foundation accounts, grants and HRM functions. Reconciles ledgers monthly, and responsible for year-end closeout of state supported accounts. Prepares, monitors, reconciles, audits the expenditures and budget for departments. Prepares monthly reports for SVM departments.

30% - Audits and approves LaCarte general ledger entries in the Workday system. Works closely with SVM staff to ensure all itemized receipts, supporting documentation, and proper justification Is submitted. Reviews records of routine financial transactions relative to accounts payable and accounts receivable. Contacts vendors for invoices and to resolve outstanding balance Issues. Works closely with other cost center managers to assist with departmental task and month end reporting.

30% - Reconciles and makes daily deposits for prior day account receivables for Veterinary Teaching Hospital, Continuing Education, Hansen's Disease Program, and Student Affairs. This process includes, audits VTH cashier drawers, collects and verifies deposits, itemizes and enters all payment types into a report, balance receivables, investigate discrepancies, and process deposit transmittal.

10% - Prepares purchase requisitions along with obtaining quotes. Prepares and approves purchases and contracts. Communicates with vendors for the purpose of providing information and technical assistance needed to resolve problems. Assists in special projects. Serves as departmental back up to support the department in the event of an absence. Other duties as assigned.

Minimum Qualifications:

Bachelor's degree and 1 year of related experience.

LSU is committed to creating an inclusive space where our employees feel valued for their skills and uniqueness. If a candidate does not meet the minimum qualifications as listed, but have significant experience within the major job responsibilities, we welcome their application.

Preferred Qualifications:

Bachelor's degree in Accounting, Finance, or other related field and 2 or more years of experience in accounting or financial tracking or processing payroll, AP, AR or the banking industry.

Special and Physical Qualifications:

Cash Handling - This position has access to/directly handles cash. Financial history/credit check required per FASOP HR-04.

Required to be capable of lifting up to 50 pounds, standing, sitting, walking, bending, reaching below the shoulder, reaching above the shoulder, vision near sight, vision far sight, pushing/pulling, and grasping.

   

Additional Job Description:

Special Instructions:

Please provide your resume and three professional references including name, title, phone number and e-mail address. A copy of your transcript(s) may be attached to your application (if available). However, original transcripts are required prior to hire.

For questions or concerns regarding the status of your application or salary ranges, please contact Brad Zimmerman at 225-578-9823 and bradz@lsu.edu.

   

Posting Date:

September 24, 2024

   

Closing Date (Open Until Filled if No Date Specified):

  

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; r