Business Manager

MIT Lincoln Laboratory is a Federally Funded Research and Development Center (FFRDC) which conducts groundbreaking R&D to solve problems that are critical not only to national security, but to the advancement of science itself.  The Optical Engineering Group at MIT Lincoln Laboratory develops and prototypes novel, one-of-a-kind optical systems for terrestrial, airborne and space borne missions of national importance.  Recently the Group has been involved in optical payload development efforts for satellite imaging systems, space and ground laser communications systems, airborne laser imaging and spectroscopic systems on both manned and unmanned aircraft, and high energy laser optical systems.   The Group has a rich history of developing and demonstrating innovative optical solutions to achieve enhanced capability and performance for complex systems operating under various challenging conditions.  Recently, this includes compact, extremely wide field-of-view space telescopes; ultra-compact, freeform optics-based cameras for ubiquitous operation; and fiber encapsulated ultra-small optical imaging systems.  The efforts have led to multiple fielded systems, peer-reviewed publications, patents and innovation awards.   The Group consists of more than 30 professionals with diverse expertise and skill sets covering concept development through detailed design, analysis, assembly, alignment, and comprehensive testing.  

 

Position Description

 

Group 78 is seeking an experienced Business Manager to join a dynamic group office, encompassing a wide variety of financial, administrative and operations responsibilities.  We are particularly looking for team-oriented individuals with strong communication skills, and the ability to work collaboratively with others to deliver in a fast-paced, multi-faceted environment.  A desirable trait would be the ability to learn, adapt, plan and lead through transformational changes that the group or organization is going through. This role will require a high level of professionalism in communications with all parties, a strong level of discretion in handling private and classified information, and an excellent ability to maintain situational awareness of Group, Division and Laboratory level matters.

 

There are five pillars that cover the priorities of this Business Management position:

 

Financial Excellence: cost estimating, budget analysis, spend plan management, business application expertise and financial reporting

 

Business Operations: administrative management and supervision, DoD ceiling management, resource management, policies and procedures, human resources, procurement, space, security and new programs, navigating obstacles and enabling technical work

 

Communication and Collaboration: written and verbal communication skills, internal and external networking, sponsor interaction and presentations skills

 

Initiative: self-motivation, independence, critical thinking, continuing education, and promote efficiency

 

Project Management: proposal preparation, understand goals and objectives, schedule and cost performance, and leadership skills

 

The Business Manager’s role entails management of all aspects of the Group’s administrative and business functions in operations management.  As an integral member of Group’s management team, the Business Manager will partner with the Group Office to ensure smooth and efficient operations of the Group.  The Business Manager’s financial responsibilities include cost estimation, proposal preparation and new program package submissions, program funding updates, authorization of budget expenditures, and status of both program-specific and overall-group financial health. The Business Manager will also be responsible ensuring the Group’s administrative needs are met, including procurements, property, IT compliance, office and laboratory space planning and labor allocation tracking and reporting.  Data analysis and ad hoc reporting is a daily task in a challenging data structure to help guide better decision making.

 

Financial Analysis and Reporting

 

In collaboration with program managers and the Group Office, develop new program packages including initial cost estimates and funding profiles, ensuring consistency between Grey Book write-up, statement of work, quad chart, and anticipated funding entries. 

 

Understanding in the nuances and differences between on contract and off contract program processed along with sponsor specific requirements and preferences are key.

 

Create program/task level cost estimates (in conjunction with program managers) and track budget to actuals. Analyze trends and discrepancies from plan, track milestones and risk assessments. 

 

Collaborate with Group Leaders to implement and manage resource planning. Reach