Job Title

Business Coordinator II

Agency

Texas A&M Agrilife Extension Service

Department

4-H Youth Development

Proposed Minimum Salary

$5,085.96 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

About Texas 4-H

Texas 4-H is the largest youth development organization in the state, welcoming young people ages 8 to 18 and serving over 500,000 members each year. With roots dating back to 1908, Texas 4-H empowers youth through a wide range of hands-on learning experiences, leadership opportunities, and community involvement. Whether in urban centers or rural communities, Texas 4-H provides projects and programs designed to match every interest—including agriculture and livestock, STEM, healthy living, leadership, and natural resources.

From robotics to food science, fashion to photography, Texas 4-H helps kids and teens explore new passions, develop practical life skills, and connect with caring mentors. Supported by the Texas A&M AgriLife Extension Service and dedicated volunteers, Texas 4-H encourages youth to become confident, capable leaders who give back to their communities. With a proud history and a commitment to innovation, Texas 4-H continues to inspire and nurture generations of Texans.

Position Information

The Business Coordinator II provides comprehensive administrative, financial, and operational support for the Texas 4-H Youth Development Program, with primary responsibility for coordinating business functions related to the Prairie View Cooperative Extension Program (PVCEP), Formsite administration, inventory management, and web support.

Responsibilities

Business Office:

• Actively monitors aged invoices and declined transactions and conducts appropriate follow-up to ensure outstanding payments are collected in a timely manner.

• Creates invoices in iPay and works with A/R Coordinator to follow up on payments received.

• Obtains signature and processes all county transfers for State approval.

• Monitors and processes all county waivers at state level.

• Develops the Gold Star quotas for district offices using the current enrollment and distributes the Gold Star award packets.

• Runs enrollment reports for the Texas 4-H Program Director and/or when requested.

• Ensures that group enrollment report deadlines are communicated and met by district specialists, and assists with processing as needed.

• Assists A/P coordinator with vendor set-up and monitoring the set-up process in AggieBuy.

• Assists A/P coordinator with account reconciliation when needed.

• Logs checks for A/R coordinator when needed.

• Serves as a backup to other business office positions when needed.

Prairie View Cooperative Extension Program (PVCEP):

• Serves as the primary business office liaison for Prairie View 4-H Clubs, ensuring clear communication and coordination between clubs and administrative units.

• Monitors and processes Prairie View county waivers in accordance with established policies and procedures.

• Maintains accurate records by logging and tracking all approved enrollments.

• Develops and distributes annual invoice to Prairie View in a timely manner.

• Monitors invoice activity, ensuring accuracy, proper documentation, and timely reconciliation of payments.

Formsite:

• Serves as contact for state and district faculty and staff members relating to forms and formsite.

• Monitors Formsite account for space allotments and payment.

• Works with business office team members to maintain and update submission forms for the State 4-H Business Office.

Inventory:

• Maintains accurate and up-to-date inventory records for all departmental assets.

• Creates preliminary Fixed assets when new items are purchased. 

• Manages inventory levels by monitoring usage, identifying discrepancies, and reconciling records.

• Prepares and certifies official inventory lists in accordance with institutional or regulatory requirements.

• Identifies surplus, obsolete, or unused items and coordinates proper disposition or redistribution.

• Ensures surplus processes are completed in compliance with applicable policies and procedures.

• Collaborates with st